Administrative Assistant & Office Coordinator Handshake

Pay: $60,000.00 - $70,000.00 per year

Job Title:

Administrative Assistant & Office Coordinator

Location:

Chicago, ILWork Arrangement:
Hybrid, 4 days per week in office / 1 day remote

Type:
Full-time, salaried

Experience:

1–3 years of relevant experience preferred

Salary Range: $60,000–$70,000 annually, based on relevant experience and qualifications

About App Tier:

App Tier is a boutique IT consulting firm specializing in Enterprise Content Management (ECM), with deep expertise in Open Text Content Server. Since 2001, we’ve helped clients across industries modernize how they manage, store, and access information by pairing technical expertise with practical business insight.

At App Tier, your contributions are visible and meaningful. We combine the expertise of an established consulting firm with the agility and close collaboration of a boutique practice, creating opportunities for autonomy, meaningful responsibility, and professional growth.

About This Role:

App Tier is seeking a proactive, highly organized Administrative Assistant & Office Coordinator to support our Chicago office. This position reports directly to our Founder & Managing Director and provides additional support to the Director of Human Resources and other team members as needed.

This highly visible, hands-on role combines everyday administrative assistance, office coordination, document preparation, and occasional special projects. The position offers direct exposure to the Founder and the opportunity to help keep day-to-day business activities organized and running smoothly.

As a growing boutique consulting firm, App Tier offers exposure to different areas of the business and opportunities to expand responsibilities over time as business needs and individual skills develop. We are looking for someone who enjoys variety, takes initiative, follows through on details, and is excited to grow alongside the company.

• Executive & Administrative Support - Coordinate calendars, meetings, travel arrangements, and related logistics as requested.
• Create and format PowerPoint presentations, Word documents, Excel spreadsheets, correspondence, and meeting materials.
• Organize, scan, file, and maintain business documents and records; assist with routine communications and follow-up.
• Complete assigned one-off projects and other administrative tasks with accuracy and reliable follow-through.

• Coordinate routine office needs, including mail and packages, supply ordering and inventory tracking, deliveries, and vendor communications.
• Maintain organized physical and electronic files, administrative records, contact lists, and trackers.
• Proactively identify routine office and administrative needs and help keep operations organized and running smoothly.
• Help keep shared office spaces and the kitchen orderly and ready for use, including restocking supplies, loading or unloading the dishwasher, and occasional local errands.
• Maintain and develop key administrative records, contact lists, trackers, and other business information.
• Welcome and assist employees, candidates, clients, vendors, and visitors in a professional, helpful manner.

• Provide support to the Director of Human Resources with recruiting, onboarding, HR documentation, and other assigned people-related projects.
• Help coordinate new-hire onboarding logistics, including schedules, materials, equipment coordination, and first-week preparation.
• Assist with organizing and updating employee-related documents, records, and compliance materials under HR direction, with appropriate confidentiality.
• Assist with interview scheduling, candidate communications, and organizing recruiting materials or trackers as needed.
• Provide support with employee events,…