Executive Assistant NY; Hybrid

Looking for a role where no two days are quite the same and your ability to keep things running smoothly truly matters? This is an opportunity for a sharp, resourceful Executive Assistant to play a key role in supporting senior leaders while helping oversee the day-to-day rhythm of a New York office. From managing competing priorities and coordinating executive needs to ensuring the office is organized, welcoming, and running at its best, you’ll have the independence to take ownership, solve problems, and make a meaningful impact.

This role is ideal for someone who enjoys being one step ahead, takes pride in getting the details right, and can move comfortably between executive support and hands-on office operations. You’ll work with a variety of internal and external contacts, exercise discretion in handling sensitive matters, and help create an environment where people can do their best work. If you’re proactive, adaptable, and others naturally turn to when things need to get done, this could be a great next step!

Responsibilities

• Deliver administrative support to senior team members, including calendar coordination, travel arrangements, expense reporting, and sensitive correspondence.
• Create a positive first impression by welcoming visitors and serving as a primary point of contact for the office.
• Keep the office running smoothly by coordinating meeting spaces, preparing conference rooms, and maintaining an organized, professional environment.
• Handle day-to-day office needs, including catering, incoming and outgoing mail, deliveries, and workspace arrangements for employees and visitors.
• Monitor office and kitchen supplies, manage inventory, and coordinate replenishment with outside vendors.
• Assist with routine technology needs, including meeting room equipment, virtual meeting platforms, printers, and other office devices, involving IT support when needed.
• Help coordinate internal meetings, client visits, and team gatherings, ensuring the details are organized and everything is ready.
• Use good judgment when working with private information and sensitive business matters.
• Help foster a welcoming, team-oriented workplace by supporting a positive office culture and contributing wherever needed.

Ideal Experience

• Takes initiative, works independently, and approaches challenges with a practical, can-do attitude.
• Background in office administration, reception, or front desk support within a professional environment.
• Able to juggle competing demands, shift priorities as needed, and stay organized in a busy workplace.
• Strong attention to detail, with a consistent focus on accuracy, organization, and completing tasks.
• Exercises sound judgment and maintains confidentiality when handling sensitive information.
• Communicates clearly and professionally with colleagues, leadership, and outside contacts.
• Comfortable serving as a go-to resource in a smaller office setting while partnering with colleagues across multiple teams and locations.
• Learns new technology and processes quickly and adapts well to changing needs.
• Familiarity with Microsoft Office applications, including Outlook, Teams, and SharePoint, along with virtual meetings, travel booking, expense management, and CRM platforms.

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Up to $130,000 salary per year (based on experience)