Practice Assistant

Job Description At Norton Rose Fulbright, people thrive because of a shared commitment to quality, unity and integrity. The highly regarded law firm consistently receives recognition from Great Place to Work and Top Workplaces, two companies that specialize in assessing organizational culture. Teams collaborate across regions, value new ideas and deliver meaningful client solutions, supported by a culture that embraces ambition, development and shared success.

With more than 3,000 lawyers and 3,000 business services professionals working together across 50 offices worldwide, this global law firm provides a full range of legal services to leading corporations and financial institutions operating in key markets and sectors.

The Practice Assistant in our Chicago office will provide direct support to lawyers by performing administrative and legal work. The ideal candidate is an ambitious, self-motivated individual with an interest in the legal profession. This position will require presence in our Chicago office at least three days per week pursuant to the firm’s hybrid work policy. Overtime and flexibility in schedule is required from time to time.

• Accept work assignments from practice group lawyers and work collaboratively with other team members on duties assigned
• Assist other practice group support members with overflow work and provide backup support during periods of annual or personal leave
• Process business expense reimbursements and vendor payments
• Complete client/matter intake request forms and work directly with the lawyer and compliance department on new or existing business
• Review and edit pre-bills for submission to billing department and research/identify outstanding invoices and payments, when needed
• Respond to client billing inquiries, including resolving any issues
• Assist with administrative tasks related to timekeeper compliance requirements and professional organizations
• Provide administrative support including printing, scanning, duplicating, facsimile transmission, preparing mail, overnight packages and hand deliveries
• Organize and manage files/emails in the document management system
• Manage physical files including intake, retention, retrieval and transfer of records
• Exercise good judgment and delegate administrative tasks as needed to appropriate firm resources, e.g., Global Service Center, Billing, etc.; maintain responsibility for and track all delegated activities/tasks/projects to successful completion
• Additional responsibilities or special projects, as requested
• Other duties

• Minimum one year of experience in a law firm or professional service organization preferred
• Associate or bachelor's degree preferred;
  High school diploma is required
• Proficient in Microsoft Office Suite
• Excellent verbal and written communication skills
• Excellent organizational skills and attention to detail
• Ability to work harmoniously and effectively with others as part of a team
• Strong work ethic and positive attitude, with flexibility to work overtime as needed
• Exercises confidentiality and discretion
• Demonstrates good judgment and good interpersonal skills
• Strong problem-solving skills and resilience; resourceful and innovative in solving problems and uses experience to continually develop skills
• Self-starter who takes initiative and has willingness to learn
• Demonstrates accountability; takes ownership and pride in work
• Strong time management skills; able to prioritize actions from multiple sources
• Ability to learn and understand basic firm principles
• Employees are entitled to compensation commensurate with skill and experience

The full-time base annual salary for this position in the Chicago market is expected to range between $50,000 and $65,000.…