Event Coordinator, Business

Perm/contract: Permanent
Status: Full-time
Reports to: Director, Membership and Events

The Commercial Club of Chicago works to shape Chicago’s future to make our region a better place for everyone to live, work, and do business. Since 1877 we have helped shape Chicago into one of the world’s greatest cities. The Commercial Club of Chicago is a membership organization of senior leaders in the region. Our members span the business, education, civic, cultural, and philanthropic sectors - unified by excitement for the future of Chicago.

We believe cooperation and an open exchange of ideas are fundamental to success. Today, the Commercial Club continues to address social and economic issues of importance to the Chicago region.

In 1983, the Civic Committee was formed as an entity within the Commercial Club to identify key issues facing the State of Illinois and the greater Chicago region and providing leadership, high-quality research, long-term policy recommendations and programmatic actions for the benefit of the city and region. The Civic Committee is composed of the leaders of the Chicago region’s leading private sector employers and works with public officials and other civic organizations on transformational initiatives to promote our region's social and economic well-being.

The Civic Committee generally serves as the Commercial Club’s lead on policy and initiatives in public safety, business diversity, transportation and infrastructure, and state and local finance.

We also work alongside, and partially fund, the organizations established by us to tackle key issues head-on:

• Civic Consulting Alliance: Civic Consulting Alliance has an effective model for addressing systemic problems and achieving lasting change. We leverage the power of public-private collaboration through a unique approach to management consulting, to channel Chicago’s proud history of civic engagement.
• Kids First Chicago: Kids First Chicago’s mission is to dramatically improve education for Chicago’s children by ensuring high-quality public schools are accessible to all families. We believe a healthy education environment where kids, schools, and communities thrive is the key to a world-class city. We believe that those closest to our students - families, community members, and educators - are best equipped to design policies and systems that will improve equity and lead to stronger outcomes for our students, communities, and city.
• P33: Our ambition is to transform Chicago into a tier one technology and innovation hub and promote inclusive economic growth.

This is a full-time position with benefits, reporting to the Director, Membership and Events. Initial employment will be on an introductory basis, with detailed evaluations and feedback at the 30-, 60-, and 90-day marks.

The Event Coordinator will play a critical role in supporting the Director, Membership and Events in event planning and execution, enhancing the membership experience, and scheduling/administrative tasks. The role will support the work of the Civic Committee and Commercial Club through developing and executing events that provide substance and value for members.

The Coordinator is responsible for the logistical planning and onsite execution of Civic Committee and Commercial Club events (typically 1-2 per month). Events include:
Club luncheons, Annual Holiday Dinner, Civic Committee meetings and receptions, Board meetings, Committee meetings, Learning Series, and additional engagement events such as dinners and new member orientation.

The position handles numerous logistical details related to event execution, including venue selection, meeting room setup, catering, audio visual, and processing invoices. Events include meal functions, presentations, evening receptions, and dinners with senior-level business leaders. As a key liaison to venues and event vendors, the role will build and maintain important relationships with suppliers.

The role is well-suited for someone who is flexible, looking to gain experience and develop new skills, and interact with the senior leaders of the Chicago…