Grants and Contracts Analyst

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$33.33/yr - $38.47/yr

Department PSD Local Business Center:
Chemistry Plus

About The Department The Physical Sciences Division (PSD) has a rich history of advancing and defining new fields of discovery in the physical sciences and mathematics, and this tradition of innovation continues today. Our inquiry and impact spans from the edge of the observable universe to human-computer interaction, from biophysical materials science to the geologic record of seawater composition, from gravitational waves to geometric flows, and beyond.

The Physical Sciences Division Local Business Center (PSD‑LBC) provides grants and finance management support to faculty, researchers, and administrators for many of the organizations (departments, research centers, and institutes) within the Physical Sciences Division. Our goal is to provide high levels of service to advance the PSD’s mission in research and education.

Job Summary The Grants & Contracts Analyst performs routine pre‑award and/or post‑award activities relating to grant and contract proposals and funding within a department or unit. Pre‑award activities include research, preparing applications, and editing proposals. Post‑award activities include compliance monitoring, payment processing, and salary allocations.

• Under the direction of a supervisor, acts as a primary account administrator for account owners in an intensive customer service environment.
• Routinely prepares budgets for grant submissions, creates accounts, and works with the financial accounting system to allocate, authorize, monitor, and control expenses on gift, endowment, and operating accounts.
• Helps to prepare monthly reports, conduct and correct errors in accounts using existing procedures that are in place, and provides advice on the financial impact of human resources and academic affairs decisions.
• Processes and reconciles account transactions, including purchases and travel expenditures.
• Interacts with University Research Administration, Faculty, Human Resources staff, Senior Grant Administrators and Grant Managers, and Financial Services Office personnel to troubleshoot issues.
• Works with other administrators on the procurement process, allocates expenditures for authorization, and advises in communications regarding funding agencies, subcontractors, and others at the instruction and direction of others.
• Assists in pre‑award activities including reading proposal guideline and collecting and preparing administrative components of proposal submissions including gathering and formatting CVs, ensuring all required elements are prepared and in the correct order.
• Reviews grant proposals for spelling, grammar, and consistent formatting.
• Assists with straightforward post‑award activities including account creations, regulatory and compliance monitoring, salary allocations, effort reporting, grant projections, cost allocations, cost center charges, equipment inventory, invoice preparation, grant closing process, and account closing.
• Prepares summaries of grants and effort allocations for Principal Investigators, meets with them, and responds to their questions. Coordinates with other departments/units/divisions regarding multi‑investigator grants. Serves as department contact for annual audits and agency site visits.
• Performs other related work as needed.

Minimum requirements include a college or university degree in related field.

Minimum requirements include knowledge and skills developed through < 2 years of work experience in a related job discipline.

• Strong computer skills including word processing, database management, and spreadsheet skills (Microsoft Excel).

• Attention to detail and organizational skills.
• Time management skills and the ability to handle multiple, concurrent tasks within deadlines.
• Excell…