Purchasing Coordinator

Why This Role Matters

The Purchasing Coordinator owns the end-to-end purchasing process for raw materials and supplies, ensuring the right products are sourced at the right time and at the right cost. This role champions an agile, data-informed approach to purchasing, proactively managing vendor relationships, negotiating competitive pricing, and driving continuous improvement in price, quality, and delivery. Partnering closely with internal teams and the receiving department, the Purchasing Coordinator ensures accuracy, speed, and accountability throughout every purchase, from initial quote to ensuring the items make it to the right place.

Strategic Sourcing & Purchasing

• Source and purchase raw materials, blanks, and supplies from competitive vendors, balancing cost, quality, and lead times
• Regularly review pricing and negotiate favorable terms with distributors and mills
• Analyze cost structures to make informed, margin-protecting purchasing decisions

Purchase Order Ownership

• Manage purchase orders from creation through completion, ensuring accuracy in quantities, pricing, specifications, and delivery timelines
• Proactively track orders, backorders, damaged or missing goods, and returns to ensure fast resolution

Cross-Functional Collaboration

• Partner closely with Sales to understand order requirements, deadlines, and cut-off times
• Collaborate with receiving, production, finance, and brand teams to align purchasing decisions with operational and financial priorities

Vendor Relationship Management

• Serve as the primary point of contact for vendors, maintaining clear, timely, and professional communication
• Build strong vendor relationships that support dependable service and quick problem-solving

Process Improvement & Agility

• Identify opportunities to streamline purchasing workflows, reduce lead times, and improve data accuracy
• Anticipate material needs and make quick, informed decisions to keep operations running smoothly—even under pressure

Experience & Knowledge

• 2–4 years of experience in purchasing, procurement, or supply chain management
• Experience in manufacturing, apparel, or fast-paced production environments strongly preferred
• Strong understanding of vendor sourcing, negotiation, and purchase order management

Core Skills

• Excellent written and verbal communication skills
• Strong organizational skills with exceptional attention to detail
• Ability to manage multiple priorities, orders, and deadlines simultaneously
• Calm, solution-oriented decision-maker under tight timelines and supply chain challenges

Mindset

• Ownership-driven and proactive
• Process-oriented with a continuous improvement mentality
• Confident negotiator who balances professionalism with assertiveness

• Medical insurance through United Healthcare (2 plan options)
• Dental, Vision, and Life insurance through Mutual of Omaha
• 401(k) retirement plan
• Company 401(k) match
• Generous annual paid time off