Business Manager -HR

PRIMARY OBJECTIVE

Reporting to the Chief Talent Officer, the Business Manager-Human Resources is responsible for managing the fiscal functions and financial/purchasing activities for the District’s Office of Human Resources. The Business Manager-Human Resources is responsible for the management of department budgets; the approval and processing of purchasing transactions; the reporting of financial transactions and expenditures; and vendor and contracts management. Performs related duties as required.

• Assists in developing and preparing the annual department budget. Continually monitors budget and ensures all transactions are properly posted.
• Provides quarterly projections of employee benefit expenses.
• Maintains the accounting system to ensure expenditures are posted to appropriate categories.
• Oversees the receipt and review of vendor invoices, ensuring the delivery of goods and services and providing approval for submission to AP Department for payment.
• Works with staff in resolving vendor issues relating to pricing, disallowed costs, and incomplete orders. Works with AP Department to resolve vendor payment issues.
• Implements policies and procedures for budgetary controls to document and track expenditures and expenses and remain within budgetary allotments.
• Provides guidance to staff who are responsible for processing requisitions, purchase orders, and resolving vendor and customer service issues for the District Office HR department.
• Prepares financial reports, reviews and approves audits completed by independent auditors on financial statements and submits reports to appropriate agencies.
• Tracks and ensures that all board reports related to vendor contracts are completed and submitted in a timely manner. Includes submission and coordination of contracts with General Counsel office system and vendors when appropriate.
• Coordinates all activities/notifications related to indebtedness projects with the City of Chicago and Payroll.
• Coordinates with the Procurement office on work regarding contracts, Requests for Proposals (RFP), and board reports.
• Provides hiring managers with periodic reports for maintenance of balanced consultant and service spend rate.
• Provides recommendations for financial policy to maximize the operating budget.
• Develops and maintains departmental processes for efficiency of operations.
• Works with internal stakeholders to open all purchase orders in a timely basis and ensures that they continue to be funded appropriately throughout the fiscal year.
• Tracks and processes all benefits/vendor payments. Ensures that all bills charged to the District Office HR department are paid on a timely basis.
• Assists other areas within the HR department with administrative tasks as requested, including having regular access to confidential information related to HR and Labor Relations.
• Advises management on fiscal affairs by preparing financial forecasts, analyzing past performance, or conducting other fiscal analysis.
• Adheres to CCC Customer Service Excellence standards.
• Performs other duties as assigned.

Reports To:

Chief Talent Officer

Direct Supervision:
None

• A Bachelor's degree from an accredited college or university, preferably in Accounting, Finance, Business Administration or a related field.
• Three years of accounting and/or finance work experience in a business office environment, preferably in an institution of higher education.
• A combination of education and experience may be taken into consideration based on the applicant's credentials.
• Ability to handle all situations with tact and diplomacy.
• Ability to maintain confidential and sensitive information.
• Knowledge and skill in using People Soft Financials preferred.
• Excellent written, verbal, and interpersonal communication skills.
• Must be self-directed and innovative with the ability to assess operations and improve processes.
• Must be highly analytical and able to drive solutions to complex problems.
• Ability to meet deadlines in a timely manner with a high degree of accuracy.
• Ability to work within a culturally diverse environment.
• Ability to effectively represent District HR at various meetings.
• Ability to…