Manager, Development Operations Administration

At The Obama Foundation, our mission is to inspire, empower, and connect people to change their world. We seek to build an active democratic culture where people are equipped and motivated to make change in the communities where they live, work, and play. Right here on the South Side of Chicago, we’re building a home for this vision, a global center for change with a range of opportunities - coordinated programming, community outreach events, educational moments, and more - that invite visitors from down the block or across the globe to turn hope into action.

Achieving our ambitious goals starts with an exceptional team built on our Hope to Action Values - Courage, Empathy, Integrity, Accountability, Community, Inclusivity, Pragmatism, Resilience, Imagination, and Hope. A Framework that anyone, anywhere, can use to build trust, activate participation, and expand opportunity in their community.

• Fiscal Management, Procurement & Executive Support
  • Internal Budget Oversight:
    Drive the creation, monthly tracking, and formal reconciliation of Development Operations’ internal operating budget, serving as the primary liaison to the Finance department for internal operational expenditures.
  • Contract & Procurement Management:
    Manage the end-to-end lifecycle for divisional vendor contracts, statement of work (SOW) processing, purchase orders, and invoice approvals, ensuring compliance with institutional procurement policies.
  • Executive Reporting Support:
    Partner closely with the Senior Director of Development Operations to compile, manage, and distribute monthly progress reports, executive dashboards, and performance analytics for Development, Board and Foundation leadership.
• Talent Acquisition, Onboarding & Professional Development
  • Hiring Pipeline Management:
    Serve as the division's primary operational lead to the People Team, efficiently coordinating job descriptions, sourcing workflows with talent acquisition, and providing updates on progress to the division.
  • Onboarding Architecture:
    Design, organize, and lead a standardized, high-touch departmental onboarding program for all new operations hires, partnering directly with hiring managers to ensure rapid role acclimatization and technical readiness.
  • Professional Development & Culture:
    Co-design and administer divisional training modules and professional development opportunities. In particular, supporting the Development team’s group of dispersed Analysts, ensuring cohesion and coordinated oversight of projects and training, as needed. Proactively drive initiatives that foster a collaborative, inclusive, and high-performing team culture.
• Pod Leadership & Operations Support
  • Direct Supervision:
    Manage, coach, and evaluate the Development Operations Analyst, directing their daily task prioritization across central projects, operational help-desk triage, and cross-pod support.
  • Process Optimization:
    Continually audit internal administrative processes, standardizing operating procedures to eliminate friction and maximize operational efficiency across all operations subteams.
• Key Deliverables / Outcomes
  • Flawless monthly budget tracking, invoice processing, and variance reporting delivered to the Senior Director and Finance.
  • A streamlined, highly efficient hiring and onboarding pipeline executed in close partnership with the People Team and hiring managers, measurably shortening time-to-fill and new hire ramp-up periods.
  • Standardized vendor contract workflows with zero contract lapses or compliance delays.
  • Effective supervision and mentorship of the Development Operations Analyst to excellence.
  • Measurable contribution to high team morale, retention, and operational cohesion across the Development Operations division.

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