Project Administrator - Temporary

The Project Administrator – Temporary, provides dedicated support for a fast-paced, cross functional project. This role is responsible for maintaining project organization, coordinating meetings and work streams, documenting key decisions and action items, and tracking follow-up activities through completion.

The Project Administrator works across multiple stakeholders and priorities to help keep project activities organized and on track. This role requires strong attention to detail, proactive follow through, and the ability to identify key decisions, dependencies, and next steps in a high-volume, evolving project environment.

• High School Diploma or equivalent

• None

• 2+ years of experience in project coordination, project administration, PMO, implementation, or similar project-based support.
• Experience coordinating meetings involving multiple functions and levels of stakeholders.
• Experience developing presentations, FAQs, trackers, meeting materials, and other structured project documentation.
• Demonstrated experience capturing meeting notes, decisions, action items, owners, and deadlines.
• Strong proficiency with Microsoft PowerPoint, Word, Excel, Outlook, and Teams.

• Experience supporting large-scale transformation, implementation, operational, technology, or healthcare-related projects.
• Experience working within a PMO or structured project management environment.
• Familiarity with project management concepts such as milestones, dependencies, risks/issues, decision logs, action-item tracking, and work streams.
• Experience working with multiple SMEs to consolidate information into executive-ready or end-user-facing materials.
• Experience with SharePoint, Smartsheet, or similar project/document management platforms.

• The role involves interaction and collaboration with other departments and requires excellent judgment and interpersonal skills.
• Highly organized, with the ability to bring structure to a high-volume project environment.
• Proactive with the ability to track action items and drive timely follow-through.
• Strong attention to detail, with the ability to maintain accurate documentation and version control.
• Ability to adapt to rapidly changing information, priorities, and deadlines.
• Ability to communicate effectively with SMEs, project managers, leaders, and cross functional stakeholders.
• Ability to gather and organize information from multiple contributors into clear, polished project materials.
• Ability to identify and track key decisions, action items, owners, and deadlines.
• Strong organizational skills with the ability to manage multiple meetings, work streams, deliverables, and priorities.
• Ability to work effectively in a fast-paced, deadline-driven environment.
• Strong written and verbal communication skills.
• Ability to work independently while supporting a broader project team.

• Coordinate project meetings, workstream meetings, working sessions, and other project related discussions.
• Prepare agendas and organize materials in advance of meetings.
• Capture clear, concise meeting notes, including key decisions, risks, issues, dependencies, and open questions.
• Document action items with clear owners and due dates.
• Distribute meeting notes and follow-up items promptly.
• Proactively follow up with action-item owners and elevate overdue or at-risk items to project leadership as appropriate.
• Maintain meeting schedules and help ensure the appropriate stakeholders and SMEs are included.

• Maintain…