Operations/Admin Manager
Listed on 2026-10-31
-
Business
Office Administrator/ Coordinator, Bookkeeper/ Accounting Clerk, Business Administration, Office Manager -
Administrative/Clerical
Office Administrator/ Coordinator, Bookkeeper/ Accounting Clerk, Business Administration, Office Manager
You’ll run the back office of a growing US business in trades, real estate, merch or consulting, so the owner can focus on clients and growth.
What you’ll do:
Own day-to-day operations: orders, scheduling, vendors and client communication. Coordinate the team and contractors; track tasks and deadlines. Keep the CRM and job-tracking systems accurate. Support payroll prep, invoicing and bookkeeping handoffs. Document processes as SOPs and automate repeat work with Notion, Zapier and AI tools. Report weekly on key numbers and open issues. Solve problems independently and only elevate what needs the owner.
Must have: 4+ years in operations or office management, 2+ for a US company. Strong organization; owns a process without supervision. Notion, Asana or Click Up, Google Workspace and a CRM. C1 English, confident with clients and vendors.
Nice to have:
Zapier or Make, Quick Books, Jobber or Service Titan, Door Loop or App Folio.
Top of range: end-to-end workflow ownership, self-built automation, managing people or vendors.
$20, USD/year ($1,800-2,600/month) base plus potential commission. Full-time, remote, US business hours.
(If this job is in fact in your jurisdiction, then you may be using a Proxy or VPN to access this site, and to progress further, you should change your connectivity to another mobile device or PC).