GRAMS- Project Coordinator

At Real Chemistry, making the world a healthier place isn’t just an aspiration—it’s our everyday reality. Our drive to transform healthcare is informed by our blend of deep scientific expertise, human-centred creativity, and AI-driven insights, fostering a unique environment where innovation thrives and our people are impact‑obsessed. As a global agency, we provide a full suite of services across healthcare communications and marketing to our clients, including top players in the pharmaceutical and biotech industries.

Our #Lifeat Real Chem  culture is rooted in our people—we believe we are best together and are committed to excellence for both our clients and colleagues. Whether you’re a seasoned professional or just starting your career, if you share our passion for healthcare and connection, we invite you to explore our opportunities.

Discover your purpose. Embrace innovation. Experience #Lifeat Real Chem .

Real Chemistry is looking for a Project Coordinator to join our growing team!

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GRAMS, part of Real Chemistry, takes an innovative approach to advertising, and focusing on making healthcare more human. Not just in our work, but in the way we conduct business, approach client relationships, and treat each other. It’s a place where people subscribe to the adage, “Be good to each other, but hard on the work.” A place where people are not just in it for the paycheck, but to make a dent in the universe.

Sound like you?

The Project Coordinator is an entry‑level role that supports the project management team in the delivery of integrated healthcare communications. This role builds core skills in scheduling, routing, documentation, and agency systems, and serves as the foundation for growth within the project management career path.

This is a hybrid role, based in any of our US offices—including New York City, Boston, Chicago, Carmel, Lambertville, or San Francisco—or remotely within the US, depending on team and business needs.

• Support Project Managers with day‑to‑day task execution across multiple projects and brands.
• Maintain timelines, hot sheets, status reports, and project documentation with version control.
• Route deliverables through internal departments and track review cycles, including MLR and PRC submissions and returns.
• Assist in meeting preparation, capture detailed notes, distribute action items, and follow through on next steps.
• Open job codes, set up folders and Teams channels, and keep filing structures organized.
• Prepare small estimate requests and coordinate simple vendor engagements under guidance.
• Escalate risks, blockers, or quality issues to the project lead quickly and clearly.
• Project‑focused. No revenue oversight. No new business involvement.

• No ownership of resourcing data or personnel communications.
• No Gantt ownership. Shadow staffing conversations to learn expectations.

• Observer on client calls and email communications.
• Observer on vendor communications.

• Establish professional attitude, self‑motivation, and organization.
• Learn department onboarding checklists and reference documents.

• Learn Workfront routing, Open Air and PowerBI basics, and timesheet review steps.
• Support day‑to‑day routing and traffic of jobs.

• Update hot sheets and timelines. Send meeting notes and recaps.
• Learn project lifecycle and ask clarifying questions to build knowledge.

• Open job codes. Pull basic reports for hours and OOPs.

• Maintain a positive, can‑do attitude and team mindset.

• Our Company values –Best Together, Impact‑Obsessed, Excellence Expected, Evolve Alwaysand Accountability with an “I”– really…