Executive Assistant & Special Projects Manager

Remote, United States

Everyone is welcome here. Each of us is unique, and that’s what makes us amazing. We believe in inclusiveness and celebrating each person’s individuality, because there’s power in bringing people with different points of view and life experiences together. That’s why we provide equal employment opportunities (EEO). All applicants are considered regardless of race, color, religion, national origin, age, sex, marital status, ancestry, physical or mental disability, veteran status, or sexual orientation.

So, bring yourself and your best ideas; when we feel safe and comfortable being ourselves, there’s no limit to what we can achieve.

This is a high-impact, remote role reporting to and primarily supporting the President at Parallel, with some support to the Senior Leadership Team (SLT). As an Executive Assistant & Special Projects Manager to the Senior Leadership Team (SLT), you will combine executive-level administrative support with strategic project management to drive alignment, operating rigor, and execution across the enterprise.

The ideal candidate acts as a central connector between the President and the SLT —enabling prioritization, driving operating cadence, and ensuring key initiatives move forward with clarity and accountability. This role requires strong business acumen, exceptional organization, and the ability to operate seamlessly between tactical execution and strategic support.

Parallel is one of the multi-state cannabis companies, owning and operating in three markets;
Florida (Surterra Wellness), Massachusetts (NETA), and Texas (Goodblend). If you enjoy companies that are growing, moving fast, and constantly challenging themselves to achieve more, then Parallel is for you. We work hard, lean on each other, and are passionate about a pretty ambitious vision … pioneering a new paradigm of what well-being can be for all people, everywhere. For more information, visit  .

Executive Support to the President, with some SLT Support

• Provide high-level administrative support primarily to the President, with some support to SLT members, including calendar management, scheduling, and prioritization of time
• Coordinate and prepare materials for key meetings (ELT, Board, Special Committee, Cross-Functional Leadership Forums)
• Manage inbound requests and communications, ensuring alignment with enterprise priorities
• Draft, edit, and refine executive communications on behalf of the President, with some support to SLT members
• Coordinate complex travel, logistics, and executive-level engagements

Operating Cadence & Alignment

• Own and drive enterprise operating rhythms, including weekly ELT meetings, monthly business reviews, and quarterly planning cycles (IBP)
• Ensure alignment across functions on priorities, deliverables, and timelines
• Track key initiatives and follow-ups, holding teams accountable to commitments
• Support development of executive-level materials (dashboards, one-pagers, board updates) li>

Special Projects & Strategic Initiatives

• Lead and execute cross-functional projects on behalf of the President, with some support to the SLT (e.g., organizational transformation, cost optimization, retail performance initiatives)
• Build and manage project plans, timelines, and stakeholder communication
• Identify risks, surface insights, and drive solutions in partnership with functional leaders
• Act as a force multiplier to accelerate execution of priority initiatives

Communication & Stakeholder Management

• Se…