Senior Event Delivery Manager

Company Description

We're part of Informa, a global business with a network of trusted brands in specialist markets across more than 30 countries, and a member of the FTSE 100.

Our purpose is to connect our customers to information and people that help them know more, do more and be more. No other company in the world helps more people share professional knowledge or make business connections.

We run around 800 events each year, create digital platforms based on engaging news and information content, and operate professional development programmes for individuals and businesses.

This rile is based in our Riverside Plaza, Chicago office

The Event Operations team for Tech Events at Informa Connect and Informa Festivals is the backbone of our world-class technology event portfolio, ensuring flawless execution of premier B2B events that connect technology professionals across the globe. Our team manages the operational excellence behind major tech industry gatherings like London Tech Week, Network X, The AI Summit, and Africa Tech Festival.

Be the architect of unforgettable moments
that professionals talk about long after the event ends. Your attention to detail will orchestrate flawless experiences where careers advance, deals close, and industries evolve.

• Leads Event Operations team assigned to an event executing venue, contractor, production and food and beverage activities for assigned events.
• Considered a Subject Matter Expert for one or more event delivery fulfillment disciplines such as conference, exhibition or sponsorship fulfillment.
• In conjunction with Event Delivery Lead, develops the annual event budgets, monthly forecasts, actual spend, cost savings and ROI. Responsible for the implementation and adherence to each.
• Responsible for communication workflow to all service providers, include but not limited to electrical, internet, venue services, decorator services, audio visual, etc. Consult team members and documents output to identify any conflicts; is responsible event production timeline and planof action to ensure profit margin.
• Responsible for communication workflow for graphic/sign orders encompassing collection of content, submission, editing approval of signage proofs and onsite placement/removal. Responsible for communicating approved design concepts to all necessary team members to ensure consistency.
• Responsible for creation of event floor plans to ensure efficient use of space, proper traffic flow and compliance with safety and facility requirements. Create and maintain accurate master event drawing of all event space to include sponsor signage opportunities, show management room sets and classroom sets.
• Collaborates with the Event Marketing team and vendors to organize and enhance outbound communications to attendees and exhibitors via event website, emails and webinars.
• Collaborate with the AV vendor to ensure budgetary compliance and maximum value including identifying potential areas of overtime.
• Works with registration to coordinate exhibitor and attendee registration, including advance and on-site registration, lead retrieval systems, staffing, etc.
• Works with event delivery team to ensure all technology is set up and functional; includes providing computers, internet, wireless, iPad stands, charging stations, etc.
• Manages communications with internal and external customers to ensure that issues are discussed and resolved.
• Ensure assigned event teams (internal and external) understand the event sustainability plan, including effective sustainability initiatives to reduce or reuse, and involve community engagement through local non-profit beneficiaries. Completes and posts event sustainability tracking document in a timely manner post event.
• Trains, supervises and evaluates assigned cross-functional event operations teams.

• Tech savvy, willingness to adopt and embrace new technologies.
• Experience in outsourcing/shared service governance and delivery.
• Analytical & problem solving capability.
• Solid understanding of the use of data in decision making.
• Event automation tools, platforms and knowledge.
• Negotiation and management of suppliers.
• Strong customer experience focus.

• Event Production and Marketing
• Event Sales and Sales Operations
• Market Pillars
• Finance, Accounts Payable
• Registration, Procurement and Housing
• Technology Operations
• Customers:
  Delegates, Exhibitors and Sponsors
• Extended Staff:
  Temporary Staff, Volunteers, Speakers, Review Boards, VIP Boards
• 3rd Party Suppliers

• This position is planned to focus on events within the Enterprise IT and AI Summit portfolios.
• Scheduled assignments are based on business needs.

• This position must be based in the US, and is preferred to be based in Chicago, San Francisco, or Washington D.C.
• However, all internal candidates will be considered provided they are based in the US and can be a balanced worker at an Informa office.

• Proven leadership track record in Event Operations.
• An…