Associate Director, Programming and Communications

* Working closely with the Executive Director of Strategic Communications, identifies, develops, writes, produces, edits, and promotes multimedia content for the full range of the Division’s media and channels, including the website Tableau, social media, email, and University-wide publicity outlets.
* Working closely with the Director of Digital Communications, helps deploy content across the Division’s array of digital media, including the web CMS Drupal, social media, e-mail, and marketing accounts.
* Working closely with the Executive Director of Strategic Communications, helps maintain an active editorial calendar for the team.
* Helps manage the work of student writers and content creators, including editing and feedback.
* Provides guidance to staff and faculty on communications-related activities. Provides full-service communications support when deemed appropriate by the Executive Director of Strategic Communications.
* Partners with colleagues in the Office of Advancement to produce advancement-related communications such as the annual digital and printed holiday card.
* Manages the work of external vendors, such as graphic designers, photographers, videographers, etc.
* Plans, organizes, and manages events including Arts and Humanities Day, Berlin Family Lecture Series, Paleography and the Book Lecture, decanal sponsored events, lectures, and other divisionally sponsored events. Handles logistics, travel, catering, set-up/take-down, etc.
* Manages the work of external vendors, such as photographers, videographers, caterers, etc.
* Partners with colleagues to support shared events including Division Convocation Ceremonies.
* Develops and executes communications and marketing plans for events and programs, including internal and external facing outlets (e.g., media, invitations, brochures, emails, response forms, posters, etc.).
* Develops and maintains strong relationships with internal and external stakeholders to maximize the impact of programming efforts.
* Collects and analyzes post-event metrics and feedback. Shares findings with leadership. Identifies and implements improvements to maximize the impact of programming efforts.
* Working in partnership with the Executive Director of Strategic Communications and the Director of Digital communications, participates in developing strategic planning for marketing and audience engagement for the division-owned channels, as well as ongoing integration with marketing and communication teams within individual units and departments.
* Working in partnership with the Executive Director of Strategic Communications and the Director of Digital communications, participates in convening and advising a division-wide working group to optimize the impact of events and programming by fostering action-oriented dialogue around things such as identifying and engaging key audiences, codifying best practices, and working with preferred vendors.
* Periodically helps perform assessment of AHD programming and communications in the context of peer university and other public-facing cultural organizations.
* Working in partnership with the Executive Director of Strategic Communications, performs financial tasks such as generating purchase orders; coding, tracking, and reconciling expenses, and paying vendors.
* Manages financial tracking spreadsheets.
* Maintains facilities and inventory of communications related supplies.
* Manages the work of vendors who help produce content and collateral in service of programs and communications, such as designers, printers, videographers, and photographers.
* Recruits, trains, and supervises student event workers and office student intern.
* Executes day-to-day event logistics, and other moderately complex assignments with some guidance from others.
* Assists with research, including vendor selection and contract negotiation. Keeps track of all expenses, prepares reports on costs, using existing procedures to solve moderately complex problems as they arise.
* Reviews and finalizes the guest lists, assists with mailing invitations and creates brochures for the event.
* Works to implement ideas for improvement as they are identified in…