Temporary Associate, Centralized Support Team

Who We Are

The National Multiple Sclerosis Society mobilizes people and resources to drive research for a cure and to address the challenges of everyone affected by MS. To fulfill this mission, the Society funds cutting‑edge research, drives change through advocacy, facilitates professional education, collaborates with MS organizations around the world, and provides programs and services designed to help people with MS and their families move their lives forward.

We partner with volunteers to accomplish our work. Staff members engage volunteers through effective and timely communications, facilitating meaningful opportunities, and continually seeking and providing feedback for reciprocal growth and learning.

• Implement centrally produced tools and resources to create a consistent event experience across the organization
• Perform additional tasks as assigned to support event production in a centralized capacity.
• Contribute to special projects that may benefit other events or improve processes for the Regional Event Production Team and/or vendors throughout the year.
• Other duties as assigned

The Seasonal Associate, Centralized Support Team (CST) is a key member of a specialized group responsible for ensuring the successful production of 103 Walk MS events that are not supported by outsourced production companies. This role focuses on centralized event logistics, procurement, and operational support to maintain consistency, efficiency, and cost control across the national Walk MS campaign.

Working closely with Event Leads, Endurance and Community Event staff, and Event Production teams, the CST Coordinator manages back‑end logistics, vendor coordination, and financial oversight. By consolidating procurement and standardizing processes, this role helps align spending with budget expectations, leverages cost‑saving opportunities, and ensures timely fulfillment of event needs from planning through post‑event wrap‑up.

These are remote, seasonal positions that are expected to start on one of two dates (December 7th, 2026, or January 19th, 2027), and end in late May 2027.

As we prepare for a busy season of serving our constituents, we are seeking up to 4 seasonal team members to help deliver exceptional support and service through our Centralized Support Team.

• Submit all vendor and supply invoices for payment and track in the budget tracker.
• Monitor and manage payment and tracking for assigned Walk MS Chapter budgets to ensure compliance with FY26 expectations.

• Produce and maintain the CST Event Manual template, linking all applicable pieces (including OESM).
• Create route maps and site layout maps after change submissions from Local Event Leads.

• Secure and confirm all vendors, including:
  • Tents, tables, and chairs (TTC)
  • Dumpster/trash, sanitation, A/V, DJ, staging
  • Labor vendors
  • “Other” event rentals (generators, light towers, fencing, specialty items, golf carts)
• Submit all vendor invoices for payment and track in the budget tracker.
• Finalize vendor confirmations prior to event execution.

• Secure paid medics where required by permitting.
• Hire venue security when needed and not included in existing contracts.
• Send background check emails to staff and follow up as needed.

• Secure staff and volunteer lodging accommodations.
• Order staff and volunteer vehicle rentals.

• Order centralized items (e.g., circles of support, stickers).
• Secure coffee vendor when in‑kind donations are not available.
• Determine general food, beverage, and ice needs and place orders.
• Place orders…