Program Associate

Location:

Work From Home - USA

Full/Part Time:
Part-Time

Regular/Temporary:
Regular

The Public Health Institute (PHI) is an independent, nonprofit organization dedicated to promoting health, well-being, and quality of life for people throughout California, across the nation and around the world. As one of the largest and most comprehensive public health organizations in the nation, we are at the forefront of research and innovations to improve the efficacy of public health statewide, nationally, and internationally.

PHI was distinguished as one of the top 50 "Best Non-Profit Organizations to Work For" by the Non-Profit Times in a national search.

SUMMARY:

The Program Associate I is a member of the Population Health Innovation Lab (PHIL), a program of the Public Health Institute (PHI). The position requires collaboration and coordination across PHIL teams:
Implementation, Research and Evaluation, Communications, and Operations.

The position provides project coordination and program content support across PHIL's portfolio. Current assignments include the 0-5 and Maternal Behavioral Health Technical Assistance Initiative, funded by the Behavioral Health Services Oversight and Accountability Commission (BHSOAC) and supporting six grantee organizations across eight California counties, and the Rural Resilience Innovation Hub, which convenes practitioners, county agencies, and community partners across ten rural Northern California counties.

Across these programs PHIL delivers individualized coaching, cohort learning structures, quality improvement support, and regional convenings.

Assignments shift with PHIL's portfolio, and the position supports additional projects as assigned.

The Program Associate I keeps project activities on schedule across assigned programs, maintains the project management systems that track commitments across grantees, partners, and coaches, and prepares the materials used in convenings, coaching sessions, and reporting. The position reports to the Head of Innovation and Learning, who assigns each item of work and provides the outline or source materials for content development.

This is a remote position. Travel within California is occasionally required for in-person convenings. Candidates should be based in Northern California and familiar with the Northern California health landscape. Candidates based in the Napa/Sonoma area, Sacramento, and north are strongly preferred.

This position is expected to start at 60% FTE (a schedule of 24 hours/week) with opportunity to increase dependent on availability of additional funding.

Full pay range for this position: $28.89 to $41.18 per hour. The typical hiring range for this position is from $28.89 (minimum) to $35.03 (midpoint) per hour. The starting wage is determined using a variety of factors, such as the candidate's knowledge, skills, and experience, as well as internal equity consideration and budget availability.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following:

Project Coordination

• Track project activities, priorities, and deadlines across grantees, partners, coaches, and PHIL staff, and follow up to confirm completion.
• Maintain Airtable records covering technical assistance request intake, milestone tracking, contact lists, participation records, and form submissions across assigned programs.
• Schedule and confirm coaching sessions, quarterly grantee meetings, Learning Collaborative and Community of Practice convenings, and internal team meetings.
• Execute meeting and convening logistics, including registration, materials distribution, room and platform setup, and post-event follow-up.
• Prepare and maintain project documents such as contact lists, agendas, meeting notes, attendance records, and action item logs.
• Maintain the project library of materials produced and used across assigned programs.
• Coordinate with the PHIL Communications team on cohort channel posts, newsletters, and program announcements.
• Support scheduling and logistics for site visits and travel within California.

Program Content Support

• Prepare slide decks, agendas, handouts, and session materials for convenings, coaching sessions, trainings, and partner meetings across assigned programs, working from outlines and source materials provided by the Head of Innovation and Learning or assigned coach.
• Assemble status summaries and progress updates from Airtable and project records for internal review and funder reporting.
• Format and finalize deliverable documents to…