Academic Affairs Specialist, Appointments and Promotions

Academic Affairs Specialist, Appointments and Promotions

Join to apply for the Academic Affairs Specialist, Appointments and Promotions role at the Biological Sciences Division at the University of Chicago.

Pay Range: $60,000–$90,000 per year.

Department

BSD MED - Administration - Academic Affairs

About the Department

The Department of Medicine was the first department created when the medical school began over 110 years ago. It has evolved into the largest department in the university, with over 300 full‑time faculty and research faculty, and supports scholarship, discovery, education, and outstanding patient care. The department includes four top residency programs and twelve fellowship programs, and is recognized nationally for clinical excellence.

Its faculty and trainees represent the forefront of academic medicine.

Job Summary

The Academic Affairs Specialist, Appointments and Promotions will support the academic affairs team and ensure successful navigation of the appointments and promotions processes (including appointments, promotion, and tenure) for the Department of Medicine faculty and other academic appointees.

Responsibilities

• Reviews, edits, and approves appointment case documentation.
• Develops and implements appointment and promotion case scheduling strategy.
• Assists the Director with training and educating section administrators on the appointment process.
• Helps develop and implement solutions for faculty job changes employing options.
• Develops and implements enhancements for academic processes.
• Assists with all faculty payroll actions within Workday.
• Reviews, edits, and approves academic hiring materials for submission to the Office of Academic Affairs.
• Assists with managing the day‑to‑day operations of faculty affair programs with a moderate level of guidance.
• Gathers and analyzes data for possible solutions for faculty‑related issues; writes reports and expands knowledge and experience in areas.
• Performs other related work as needed.

Education and Qualifications

Minimum Qualifications: College or university degree in related field.

Work Experience: 2–5 years of work experience in a related job discipline.

Preferred Qualifications

• Advanced degree.
• Previous academic/faculty affairs experience.
• University or academic medical center experience.

Technical Skills or Knowledge

• Workday or similar HRIS system experience.
• Knowledge of Microsoft Office.
• Working knowledge of employment regulations and typical human‑resources procedures.

Preferred Competencies

• Excellent verbal and written communication skills.
• Interpersonal skills.
• Customer service skills.
• Decision‑making skills.
• Presentation skills.
• Analytical skills.
• Work independently and as part of a team.
• Maintain confidentiality.
• Work on multiple projects simultaneously, set priorities, and meet deadlines.
• Coordinate the work of others.

Working Conditions

• Work long hours when necessary.

Application Documents

• Resume/CV (required)
• Cover Letter (required)

When applying, the document(s) must be uploaded via the My Experience page, in the section titled Application Documents of the application.

Job Family

Academic Affairs

Role Impact

Individual Contributor

Scheduled Weekly Hours

37.5

Drug Test Required

No

Health Screen Required

No

Motor Vehicle Record Inquiry Required

No

Pay Rate Type

Salary

FLSA Status

Exempt

Benefits Eligible

Yes – The University of Chicago offers a wide range of benefits programs, including health, retirement, and paid time off. Information about the benefit offerings can be found in the Benefits Guidebook.

Posting Statement

The University of Chicago is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, or expression, national or ethnic origin, shared ancestry, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

Job seekers in need of a reasonable accommodation to complete the application process should call 773‑702‑5800 or submit a request via Applicant Inquiry Form.

All offers of employment are contingent upon a background check that includes a review of conviction history. A conviction does not automatically preclude University employment. Rather, the University considers conviction information on a case‑by‑case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.

Seniority Level

Mid‑Senior level

Employment Type

Full‑time

Job Function

Education and Training

Industries

Higher Education

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