Education Coordinator

## Education Coordinator
* Under the general supervision of the Fellowship Program Directors, oversee the administrative and accreditation activities of Emergency Medicine fellowship programs.
* Develop working knowledge of ACGME and subspecialty board requirements, policies, and procedures for assigned training programs.
* Manage the logistics of ACGME reporting, site visits, and annual program evaluations; prepare and submit documentation to UCM GME and ACGME WebADS.
* Partner with program leadership to develop and monitor annual action plans, educational initiatives, and compliance strategies.
* Oversee and maintain Med Hub or similar systems for scheduling, evaluations, conference tracking, duty hours, and compliance monitoring for fellows.
* Compile and analyze data for semi-annual and annual reviews, support Clinical Competency Committees, and ensure accurate milestone and evaluation reporting.
* Support recruitment activities, including ERAS management, interview scheduling, Match process coordination (where applicable), onboarding, and orientation of new fellows.
* Maintain program files, credentialing documents, rotation agreements, and alumni records in compliance with institutional and accreditation standards.
* Coordinate fellow curricular activities, conferences, and scholarly requirements; track progress toward board eligibility and program expectations.
* Collaborate with residency program coordinators and the broader medical education office to align processes, share best practices, and ensure seamless integration across educational programs.
* Provide day-to-day administrative support for both accredited and non-accredited fellowship training programs in Emergency Medicine.
* Coordinates and interprets requirements of the training program, including accreditation, duty schedules, evaluation process, resident/fellowship recruitment, Match process, orientation and employees relations.
* Has a moderate/high level of authority in reporting and ensuring compliance with procedures regarding licensing, moonlighting, annual contracts, and initial and re-credentialing of trainees.
* Performs other related work as needed.
*
* Education:

*** Bachelor's degree.
*
* Experience:

*** Previous experience within an Academic Medical Center environment.
* Experience with Graduate Medical Education programs.
** Preferred Competencies
*** Ability to manage multiple fellowship programs, each with competing deadlines, while maintaining accuracy and compliance.
* Understanding of ACGME, board certification, and institutional requirements, with capacity to interpret and apply policies effectively.
* Strong written and verbal communication to interact with fellows, faculty, residency/fellowship leadership, and institutional stakeholders.
* Demonstrates discretion in handling sensitive information and represents the Section of Emergency Medicine in a professional manner.
* Anticipates program needs, identifies potential issues, and proactively develops solutions.
* Works effectively with residency coordinators, faculty, and the graduate medical education office to ensure seamless program operations.
* Comfortable adjusting to changing accreditation requirements, program growth, or urgent deadlines.
* Skilled with databases and software systems (Med Hub, ERAS, WebADS, Microsoft Office/Google Suite); ability to learn new systems quickly.
* Commitment to providing high-quality support to fellows, faculty, and departmental leadership.
* Maintains accuracy in compliance reporting, documentation, and data entry.
** Application Documents
*** Resume (required)
* Cover Letter (required)
When applying, the document(s)
** MUST
* * be uploaded via the
** My Experience
** page, in the section titled
** Application Documents
** of the application.

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