Student Affairs Administrator

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$65,000.00/yr - $76,000.00/yr

PSD Computer Science:
Administration

The University of Chicago is a unique environment for computer science. Here, students and faculty can explore all corners of the field, from theory to applications. They can work at the intersection of computer science and other disciplines, including the social and physical sciences, policy, business, and biomedicine, benefit from the world‑class city of Chicago, and make an immediate impact, both locally and globally.

The Student Support Affairs Administrator (SAA) manages a variety of student services and departmental activities for the Department of Computer Science, including support of undergraduates, graduate students, and non‑degree visitors.

Under the direct supervision of the Department Manager and guidance of the Graduate Program and Teaching Matters chairs, the Student Affairs Administrator (SAA) manages a variety of student services and departmental activities for Computer Science, with primary focus on graduate student support. This position has a dotted line reporting relationship to the Dean of Students.

• Provides staff support for graduate students, working closely with the department Director of Graduate Studies, Department Manager, Associate Director of Undergraduate Studies and other key leaders.
• Manages course scheduling; manages student academic records and the quarterly registration process for PhD students through the University’s Academic Information System.
• Develops positive and active working relationships with internal and external constituents including but not limited to the PSD Dean of Students (DOS) and College Dean of Students offices, Registrar, UChicago
  
  GRAD and Career Advancement, Student Health and Counseling Services, Office of International Affairs, and others to create synergies across departments related to programming, resolution of student issues, and other matters of common interest.
• Attends the monthly Student Affairs Administrator meetings to stay abreast of policy changes and learn best practices, and attends Convocation each spring.
• Works with PSD DOS office on accommodations implementation for students with SDS accommodations.
• Manages the quarterly student pay process on behalf of the department (including tracking supplemental stipends, external fellowships, and teaching assistant/ grader payments), and coordinates with leadership within the Local Business Center and PSD Dean of Student’s Office to submit accurate position and account information for each Computer Science PhD student.
• Issues assignment letters to students for union positions.
• Tracks teaching by confirming course information for students in Primary Teaching Assistantship roles.
• Submits quarterly tuition and fee aid for PhD students, noting appropriate accounts based on position type.
• Supports the departmental admissions process, including graduate student application management and reporting through the Slate system, and campus visits for invited students.
• Provides administrative support for graduate programming including but not limited to orientation, candidacy examinations, student awards assemblies, student organizations, and student tracking.
• Receives, reviews, and verifies prior educational institution information for incoming students.
• Responsible for annual entries in the College Catalog and Graduate Announcements.
• Responds to DOS team inquiries about graduation: including transcript review, admission to candidacy, final exam forms, completion of degree requirements, expected graduation date.
• Completes graduation approvals in AIS (student registration system).
• Provides administrative support for Department educational and outreach programs.
• Manages dissertation defenses and supports committee organization of annual recruitment drive and orientation.
• Supports communications, planning…