Postgraduate Administration Assistant

The Senior Postgraduate Administration Assistant provides senior administrative and operational support to the Postgraduate Medical Education service across LUHFT. The role supports the coordination of key activities including doctor induction and rotations, teaching programmes, educational supervision, training records, reporting and Medical Education events. The post also supports the Postgraduate Education Manager with data management, monitoring, quality assurance and service improvement, working with internal teams and external partners to ensure doctors in training receive an effective and well-coordinated education service.

The role provides day-to-day support, training and guidance to other administrative staff and helps coordinate workload and maintain quality across the administration function. In short: a senior administrative role providing coordination, oversight and support for the day-to-day delivery of Postgraduate Medical Education, The Senior Postgraduate Administration Assistant will provide senior administrative and operational support to the Postgraduate Medical Education service, helping to ensure the effective delivery of education and training for doctors in training.,

Coordinating postgraduate medical education activities, including induction, rotations, teaching programmes and education events. Supporting the administration of educational supervision and training requirements. Maintaining accurate education and training records, databases and documentation. Supporting the collection, monitoring and reporting of education and training data. Providing a key point of contact for doctors in training, educators and other stakeholders, responding to queries and supporting the resolution of issues.

Supporting the Postgraduate Education Manager with quality assurance, reporting and service improvement. Working closely with colleagues across Medical Education, clinical teams and external education partners to support effective delivery of postgraduate medical education. Providing day-to-day guidance and support to administrative colleagues, helping to coordinate workload and maintain consistent administrative standards.,

• Support the Education Senior Management Team with cyclical planning across the education calendar, enabling proactive planning for key activities and events.
• Maintain and develop Postgraduate Medical Education databases, including trainee records, rotation lists and mandatory training records.
• Support the Compliance Manager with monitoring, data collection and preparation of information for education reports.
• Work with Foundation Programme Leads to evaluate teaching programmes and produce quarterly reports.
• Support the planning, organisation and delivery of junior doctor induction programmes, including maintaining mandatory training records and updating induction information.
• Coordinate and evaluate teaching programmes for doctors in training.
• Maintain effective working relationships with internal and external stakeholders and respond to queries and issues relating to Postgraduate Medical Education.
• Escalate appropriate concerns and issues to the Postgraduate Education Manager.
• Support delivery of the education quality strategy and associated quality improvement activity.
• Respond to telephone, email and face‑to‑face enquiries in a timely and professional manner.
• Attend delegated meetings and provide appropriate administrative support.
• Support the Postgraduate Education Manager with projects and service improvements to enhance the quality of education provision.
• Maintain effective electronic and paper filing and archive systems in line with information governance requirements.
• Ensure urgent and confidential communications are appropriately managed and…