Dissertation Specialist

* Helps dissertation writers and graduate program administrators understand and follow University dissertation requirements and submission procedures. Provides advice regarding bibliography and citation styles and formatting manuscripts.
* Audits draft and final copies of dissertations. Manages and assesses workflow and provides quality control for these audits. Documents and updates procedures. Recommends changes in procedures and guidelines.
* Staffs Dissertation Office during set hours, responding to telephone, e-mail, and in-person queries.
* Designs and publicizes sessions to teach doctoral candidates about format requirements, copyright compliance, and the dissertation submission and review process via the Library's institutional repository and optional Pro Quest. Provides instruction in both library training room and online settings. Works with university partners to provide additional related training for graduate students.
* Hires, supervises, and trains student assistants. Introduces new employees to Dissertation Office policies, procedures, programs, and guidelines.
* Manages a database of Ph.D. candidate and dissertation information. Tracks processing of dissertations.
* Contributes to Dissertation Office web pages. Creates and updates informational materials.
* Coordinates with Ph.D.

-granting divisions and schools to obtain and update the quarterly convocation lists. Contributes to and helps proofread the annual convocation programs.
* Participates in departmental meetings, planning, and activities of the Center for Digital Scholarship.
* Participates in Library and University meetings and activities.
* Performs other duties as assigned.
* Excellent interpersonal and solid public service orientation.
* Demonstrated ability to interact and communicate with clarity, tact, discretion, and courtesy with patrons, library staff, and others required.
* Effective oral and written communication skills.
* Work effectively and successfully with colleagues in a team setting.
* Ability to maintain confidentiality.
* Analyze and solve problems, judgment and decision-making skills, and planning and organizational skills.
* Ability to take initiative, work independently and manage multiple priorities in a complex and changing environment.
* Accuracy and attention to detail required.
* Familiarity with advanced academic writing strongly preferred.
* Familiarity or experience with the University of Chicago dissertation process strongly preferred.
* Basic computer skills, including word processing expertise, and experience with Microsoft Office.
* Familiarity with a language other than English is preferred.

The University of Chicago uses AI-assisted tools to streamline and augment some recruitment processes; however, AI is not used to make hiring decisions.

When applying, the document(s)
** MUST
* * be uploaded via the
** My Experience
** page, in the section titled
** Application Documents
** of the application.

The University of Chicago is an urban research university that has driven new ways of thinking since 1890.

Our commitment to free and open inquiry draws inspired scholars to our global campuses, where ideas are born that challenge and change the world.

We empower individuals to challenge conventional thinking in pursuit of original ideas. Students in the College develop critical, analytic, and writing skills in our rigorous, interdisciplinary core curriculum. Through graduate programs, students test their ideas with UChicago scholars, and become the next generation of leaders in academia, industry, nonprofits, and government.

To learn more about the university