Event Manager

Conferences, Workshops & Marketing Programs

• Primary Focus
  Event planning and delivery
• Event Types
  In-person, virtual, and hybrid
• Travel
  As needed, including some evenings/weekends

The Event Manager plans and delivers a wide range of programs, including conferences, workshops, webinars, executive dinners, networking events, and special meetings. This role coordinates people, vendors, technology, budgets, and schedules to create well‑run events and a positive attendee experience. For large conferences, the Event Manager works closely with an outsourced event‑management partner and internal teams. The role also supports event promotion, sponsor commitments, and post‑event reporting.

• Manage event calendars, project plans, timelines, checklists, and run‑of‑show documents.
• Coordinate several events at once, from small dinners and webinars to major conferences.
• Set event goals, budgets, milestones, and measures of success.
• Prepare backup plans for weather, technology, speaker, venue, or operational issues.
• Lead event‑day execution, including staffing, setup, guest support, and issue resolution.

• Identify and evaluate venues, hotels, caterers, audiovisual providers, transportation, and other suppliers.
• Support contract negotiations and ensure vendors meet agreed service levels.
• Coordinate room setups, food and beverage, dietary needs, signage, materials, and transportation.
• Monitor vendor performance, service quality, invoices, and event expenses.

• Serve as the main contact for speakers, moderators, and panelists.
• Coordinate agreements, travel, hotel needs, biographies, presentations, and audiovisual requirements.
• Schedule preparation calls, rehearsals, and on‑site speaker support.

• Manage registration tools, attendee lists, confirmations, reminders, check‑in, and follow‑up communications.
• Respond to attendee questions and resolve service issues quickly and professionally.
• Collect feedback and recommend improvements to future events.

• Set up virtual‑event platforms, registration, rehearsals, live production, and moderation support.
• Monitor participation and technical performance, then prepare post‑event analytics.

• Provide accurate event details for email, web, social media, member communications, and registration pages.
• Coordinate sponsor logistics, branding, exhibits, signage, and other contracted benefits.
• Maintain positive relationships with attendees, speakers, sponsors, members, and partners.

• Build and track event budgets, forecasts, revenue, expenses, invoices, and vendor payments.
• Monitor registration, attendance, satisfaction, sponsor engagement, and budget results.
• Prepare clear post‑event reports with lessons learned and recommended actions.

• Five or more years of event‑management experience, including in‑person and virtual programs.
• Experience managing multiple projects, deadlines, vendors, budgets, and stakeholders.
• Conference experience with approximately 100 to 1,000 or more attendees preferred.
• Bachelor’s degree in event management, hospitality, marketing, communications, business, or related field preferred.
• Experience with Cvent, Microsoft Teams Events, Microsoft 365, and CRM systems preferred.

• Events are delivered on time, within budget, and to a consistently high standard.
• Attendees, speakers, sponsors, and internal partners receive responsive, professional support.
• Registration, attendance, satisfaction, sponsor fulfillment, and financial results are tracked and improved.
• Event plans,…