Meeting & Events Coordinator - Chicago, IL

Ready to take your career to the next level? Join our top tier Workplace Experience Host Team at CBRE, where you'll collaborate with a diverse group of associates to provide white glove hospitality to employees and clients, creating a wonderful workplace environment and daily experience

As a CBRE Meeting and Events Coordinator, you will assist with the detailing and operation of meetings, conferences, and events. This job is part of the Events job function.

This role is onsite in Chicago, IL USA.

• Detail meetings and events with clients – floor plans, timelines, vendors, AV needs, etc. – for a small conference center and an outdoor event space. Events range from corporate meetings to outdoor weddings.
• Support day-of event operations, including gathering supplies, coordinating equipment needs, and responding to onsite requests.
• Act as the on-site contact for meetings and events, delivering a hospitable, world-class experience for attendees, event owners, and vendors.
• Assist with post-event reporting and reconciliation. Raise potential issues and concerns
• Create marketing materials and event communications to promote meetings, events, and tenant engagement initiatives.
• Brainstorm and help develop creative tenant engagement events and experiences throughout the year.
• Manage the backend of the building’s tenant app, including updating content, publishing event information, and maintaining accurate, timely communications as appropriate.
• Maintain documentation of small-space configurations, décor options, and event-related items. Manage and organize event supply inventory.
• Complete regular room checks and ensure technical and visual spaces are functional.
• Along with other Event team members, plan and execute indoor and outdoor building tenant events throughout the year. Includes building vendor relationships, some design and marketing, budgeting.
• Use existing procedures to solve straightforward problems while having a limited opportunity to exercise discretion.
• Responsibilities and processes are clearly defined, with limited discretion required.
• Complete assigned responsibilities by following established procedures under guidance from leadership.
• Work a flexible schedule based on scheduled indoor/outdoor event needs, which vary week to week, but generally are Monday-Friday 8:30am-5:00pm

• Planning ahead – being prepared for the expected and unexpected.
• Consistently accurate event execution with minimal day-of issues.
• Positive feedback from clients on your communication and service.
• Taking ownership and pride of the event spaces and inventories.
• Suggesting and implementing improvements to existing processes to improve efficiency.

• To perform this job successfully, an individual will need to perform each crucial duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
• Applicants must be currently authorized to work in the United States without the need for visa sponsorship now or in the future.
• High School Diploma or GED required, Bachelor’s Degree preferred.
• Prior work experience in event, hospitality, customer service, or related field required.
• Fulfill the physical requirements associated with this role. This includes stooping, standing, walking, and climbing stairs. Should be able to occasionally lift/carry heavy loads up to 50 lbs.
• Ability to follow basic work routines and standards in the application of work.
• Communication skills to exchange straightforward information.
• Working knowledge of virtual meeting/event platforms (Teams, Zoom). Ability to troubleshoot audio/visual and…