Portfolio Administrator

Join to apply for the Portfolio Administrator role at Golub Capital
.

Operations is comprised of two separate departments, each with distinct roles and responsibilities. The Settlement & Funding Team is responsible for the pre-closing process which includes deal and fee structure, trade activity, document management, KYC and settlement coordination. The Portfolio Administration Team is responsible for the booking of deals, daily servicing activity including payment processing, advances and rate resets as well as the maintenance of referential data.

The Operations Team plays a pivotal role in the data integrity of the investment portfolios and they collaborate closely with many other areas of the Firm including the Front Office, Treasury, Tax and Fund Accounting.

Hiring Manager
:
Director

Department
:
Operations

The Portfolio Administrator will oversee and handle a portfolio of 50 – 70 active credit facilities. This role ensures the coordination of timely settlements on syndicated loan trades and traditional private transactions. This position serves as the liaison for borrowers and investors by responding to, resolving and expediting inquiries, discrepancies and special requests.

• Monitoring and processing daily activity on bank loans including trade settlement, drawdowns, paydowns, interest payments, principal payments, PIK loans, skim payments, agented deal transactions, internal transfers, manual interest calculations, fee calculations, interest adjustments, cash reconciliation, book transfers and wires
• Preparing billings and payoff letters for the Borrower
• Preparing weekly team and departmental activity reports as well as any past due reports
• Providing operational support to Managers / Analysts as well as the Debt and Treasury Teams, as needed
• Attending deal closing meetings for accurate handling and disbursement of fees
• Abiding by set service level agreements ("SLAs") to clients and leadership

• Bachelor’s degree required
• Relevant experience in various facets of loan servicing including agency services and funding responsibilities in a similar business is strongly desired (private equity / leveraged finance / hedge fund or similar)
• Intermediate to advanced proficiency in Excel, proficiency in Wall Street Office or similar applications is a strong plus
• Proven ability to analyze credit agreements and related documentation for accuracy and booking terms
• Enthusiastic about working in office and creating a Gold Standard hybrid work culture

• Leadership:
  Role models in this area consistently focus on the right goals and priorities and continually develop themselves and others. Always team players, they influence and engage with others to contribute to a supportive and inclusive culture where all feel welcome.
• Achieving Results:
  Role models in this area are high achievers who develop careful plans and deliver consistently and effectively. They hold themselves and others accountable for delivering high quality results, and they remove barriers to ensure others can contribute and grow.
• Personal Effectiveness:
  Role models in this area build strong relationships, treat others with respect and communicate effectively. They are driven to exceed expectations and are adaptable to changing circumstances.
• Thinking Critically:
  Role models in this area understand our business, rely on analytical reasoning and seek diverse perspectives to solve problems. They are forward thinking, anticipating issues and addressing them in advance.

• Innovative Mindset:
  Leverages an agile and creative mindset to drive innovative value creation, continuous process improvement and proactive learning through new technology, processes and people.
• Industry Knowledge:
  Demonstrates an understanding of the Firm’s position in the industry, including its complex structure and competitive advantage in the marketplace. Monitors industry trends and changes and recognizes their relevance and implications.
• Loan Markets and Credit Agreements:
  Applies knowledge of financial and accounting principles and…