Pre-Award Administrator

* Works directly with the faculty and research staff to seek new avenues for funding and new grant opportunities.
* Ensures that notices of relevant new funding opportunities for research programs are brought to the attention of the faculty.
* Gathers needed documentation and manages the execution of Subawards, Sponsored Consulting Agreements, and Subaward Amendments.
* Works with a broad array of sponsors, interpreting regulations and guidelines of multiple program funding with broad and complex guidelines for spending.
* Ensures all applications meet agency and University guidelines.
* Works directly with the PI to develop proposal budgets, in accordance with the needs of the research plan and Agency and Institutional Requirements.
* Responsible for timely submission of applications, renewal/continual amendments, ensuring timely submission of technical reports, just-in-time submissions, no-cost extensions, and Agency required re-budgeting.
* Coordinates with other departments/units/division regarding multi-investigator grant submissions.
* Works closely with Post Award staff (if separate) to transition grant administration upon award, including updating proposed budget to match Notice of Grant Award.
* Interacts with University Research Administration, faculty, postdocs, and pre/post-award colleagues from other departments and sections, and Financial Services Office personnel.
* The individual is a member of a team and must contribute to the team effort, as needed, which involves assisting colleagues to ensure timely service to PIs and sponsors as needed and to perform back-up duties during vacation or sick leaves of other award team staff.
* Handles straightforward post-award activities including account creations, regulatory and compliance monitoring, salary allocations, effort reporting, grant projections, cost allocations, cost center charges, equipment inventory, invoice preparation, grant closing process, and account closing.
* Prepares summaries of grants and effort allocations for Principal Investigators, meets with them and responds to their questions. Coordinates with other departments/units/divisions regarding multi investigator grants. Serves as department contact for annual audits and agency site visits.
* Performs other related work as needed.
* Five years of progressively responsible grant/contract and financial administration in an academic setting.
* Experience with budgets, ledgers, invoices, and fiscal reporting.
* Experience in one or more aspects of sponsored program administration in a research environment.
* Experience with accounting systems.
* Computer skills including word processing, database management, and spreadsheet skills.
* Knowledge of federal and non-federal grant and contract policies.
* Excellent oral and written communication skills.
* Attention to detail.
* Flexible and adaptable work style.
* Strong organizational skills.
* Ability to research issues and propose solutions.
* Demonstrated initiative in improving processes and enhancing systems.
* Ability to exercise sound judgment, discretion, and tact.
* Excellent independent time management skills along with the ability to handle multiple and concurrent tasks within deadlines.
* Ability to interact with others using tact and diplomacy.
* Knowledge of research methods and funding sources.
* Ability to sit for 2 to 4 hours.
* This position is eligible for a flexible work arrangement.

When applying, the document(s)
** MUST
* * be uploaded via the
** My Experience
** page, in the section titled
** Application Documents
** of the application.

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