Senior Research Administrator

Department

MED-Obstetrics & Gynecology

EXS/9

Provides administrative leadership by incorporating a significant amount of experience in support of unit's research programs and mission. May provide sole support to a small to mid‑size unit, or support a portion of activities in a larger unit. Using extensive research administration experience within the unit, coordinates all aspects of multiple grant & contract pre‑ and post‑award activities. Assists in developing new funding opportunities & strategic plans regarding grants & contracts by providing guidance & counsel in regard to grant & contract administration which includes attending internal & external meetings, interpreting clauses, reviewing contracts, & resolving reporting & expense problems.

Reviews associated policy & procedures & recommends changes to increase productivity & effectiveness.

Supervisor provides overall objectives and in consultation with the employee (EE) develops deadlines. Work is reviewed for fulfillment of objectives & overall compliance with policy & procedures. EE completes majority of activities without direction; consulting with supervisor only in regard to new or unusual circumstances. EE uses judgment & an extensive amount of experience to adapt an advanced knowledge of skills, methods, practices, policies & procedures & a moderate degree of innovation, analysis, & reasoning to plan & prioritize work that is primarily project oriented & involves some extremely difficult problems & decisions.

EE interprets policy.

• Administers multiple research projects such as:
• Complex multi‑PI or multi‑unit proposals, grants & contracts
• Research portfolio for a more complex small to mid‑size unit
• NIH U – approximately $500K+/yr over multiple years
• NIH P – approximately $500K+/yr over multiple years
• NIH T – approximately $100‑$200K+/yr over multiple years
• DOD and industry awards
• Center or program grants
• Proposals with cost sharing
• Fixed‑price contracts
• Non‑funded negotiations such as NDAs, user agreements

• Manages pre‑award administration of grants and/or contracts.
• Coordinates proposal submission.
• Coordinates budget and justification preparation.
• Completes sponsor and university proposal forms.
• Coordinates IRB and IACUC protocols; sub‑recipients, facilities, administrative costs, space, and co‑investigator agreements.
• Creatively and proactively evaluates and resolves problems and makes decisions.

• Coordinates post‑award activities.
• Monitors execution of all financial transactions in research portfolio.
• Forecasts & provides information for reports on financial status of projects.
• Manages day‑to‑day financial functions.
• Verifies that protocols are linked to CUFS chart strings; labor distribution assignments.
• Completes expenditure reviews.
• Reconciles monthly payroll entries.
• Verifies & processes cost share entries.
• Prepares & submits invoices to sponsors.
• Identifies program income issues.
• Proposes resolutions to overdrafts.
• Prepares interim & final financial reports.
• Facilitates account close‑out activities.
• Participates in efforts to improve research administration including serving on university committees related to research administration.

• Oversees unit's entire sponsored project portfolio.
• Reviews transactions and resolves issues that require a more complex level of financial understanding such as cost‑sharing & effort reporting knowledge.
• Provides information to senior management used for department budgeting purposes.
• Human Resources – manages & integrates all departmental staff efforts for grant & contract administration.
• Provides research administration training.
• Develops staff.
• Mentors other administrative staff in research administration.
• Serves as the primary resource for research administration guidance.

• Ensures compliance with all appropriate NU policies & practices; local, state, federal, agency & sponsor rules, regulations & requirements regarding grant & contract administration.
• Recommends changes to improve programs, policy & practice.
• Resolves compliance problems & issues working in conjunction with faculty.

• Provides direct supervision to…