Accounts Receivable Specialist

Sound Investment, a leading Event Production and Sales & Installation company with a national footprint, is looking for a detail‑oriented and organized Accounts Receivable Specialist to join a fast‑paced and expanding team in its Chicago, IL – West Town office. The role requires onsite Monday through Friday 9 am – 5 pm.

• Process, record, reconcile, and track incoming payments in Quick Books including credit card, ACH, and check transactions.
• Prioritize and monitor accounts receivable to ensure all balances remain current and accurately maintained.
• Proactively reach out to clients to confirm timely receipt of invoices and address any issues or delays.
• Verify invoices and ensure timely vendor payments and payment plans when necessary.
• Implement collection strategies to minimize outstanding balances.
• Additional duties/responsibilities may be assigned as necessary.

• Draft, prepare, and send out contracts to clients and vendors.
• Track contract status to ensure timely review, approval, and signature.
• Maintain organized contract files (digital and/or physical) for easy reference and audit purposes.
• Work with internal teams to confirm contract terms align with company policies.
• Assist in monitoring contract renewals, amendments, and compliance obligations.

• Serve as the primary point of contact for customer payment support.
• Provide timely, professional, and accurate responses to customer inquiries and concerns.
• Respond to customer inquiries regarding billing, payments, and account discrepancies.
• Collaborate with the sales and customer service teams to resolve disputes.
• Ensure customer satisfaction while enforcing payment terms and conditions.
• Build and maintain positive relationships with customers to facilitate prompt payment.

• Bachelor’s degree in accounting, finance, or related field preferred.
• 1–3 years of accounting or finance experience.
• Quick Books Desktop experience required.
• Strong organizational and time‑management skills.
• Excellent attention to detail and accuracy.
• Proactive, professional with an entrepreneurial mindset.
• Effective and timely communication skills for both financial and client‑facing interactions.
• Ability to handle confidential information with integrity.
• Experience with contract administration or document management systems.
• Knowledge of GAAP and financial compliance practices.
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook).

• Medical Insurance
• Dental Insurance
• Roth IRA
• Holidays and Paid Time Off

Salary: $58,000 – $62,500