Finance Director - Part Time

Posting Description

The Finance Director (Part time) serves as the chief financial steward of Berthoud Habitat for Humanity, overseeing all financial operations, accounting, reporting, and compliance for the affiliate and its related entities. This role ensures strong internal controls, accurate financial management, clean audits, and clear financial communication that supports the Executive Director, Board of Directors Finance Committee, and program leadership.

Finance Director manages full‑cycle accounting (i.e., A/R, A/P, payroll, mortgages, construction accounting, ReStore accounting), budgeting, cash flow forecasting, grant compliance, and preparation of monthly and annual financial statements. The position ensures Berthoud Habitat for Humanity maintains financial integrity in alignment with Generally Accepted Accounting Principles (GAAP), IRS 990 functional expense allocation, grant requirements, and nonprofit best practices.

This is a hands‑on position responsible for day‑to‑day bookkeeping through high‑level financial analysis and reporting.

Duties and Responsibilities Financial Management & Accounting

• Manage all accounting functions: cash management, accounts payable, accounts receivable, payroll, mortgages, leases, loans, pledges/donations, ReStore revenues, sales tax, and general ledger maintenance.
• Process bi‑weekly payroll, related taxes, benefits, and annual payroll audit.
• Maintain chart of accounts, accounting files, documentation standards, and internal controls.
• Record deposits, prepare adjusting journal entries, and complete month‑end and year‑end closes.
• Reconcile all bank, credit card, petty cash, ReStore cash receipts, asset and liability accounts, sub‑ledgers, and investment accounts.
• Oversee mortgage records and compliance in partnership with Homeowner Services Director.
• Manage multiple bank accounts to ensure proper balances and segregation of restricted/unrestricted funds.
• Maintain W-9 records, process annual 1099s, and ensure compliance with Payment Card Industry Data Security Standards (PCI DSS) standards and merchant services.
• Collaborate with Construction and Operations on project budgets, work‑in‑progress (WIP) tracking, job cost accuracy, and funding compliance.

Budgeting, Forecasting, & Cash Flow

• Lead the annual budgeting process with the Executive Director and department leadership.
• Prepare program budgets, project budgets, and load final budgets into reporting systems.
• Maintain cash flow projections and provide regular updates to the Executive Director and Finance Committee.
• Monitor spending against budgets and functional expense allocation standards (IRS 990).
• Support long‑term financial planning and analysis for strategic decision‑making.

Financial Reporting, Board Reporting, & Audit Oversite

• Produce timely monthly, quarterly, and annual financial statements including Statement of Activities, Statement of Financial Position, Cash Flow, and Budget‑to‑Actual reports.
• Prepare dashboards, variance analyses, WIP and cost‑of‑build reports, functional expense analysis, and other reports for leadership.
• Provide financial reports to the Executive Director, Board of Directors, and Finance Committee.
• Lead the annual financial audit and employee benefit plan audit; serve as primary liaison with external auditors.
• Oversee preparation and review of the annual Form 990 and SEFA (if applicable).
• Ensure compliance with GAAP, nonprofit standards, internal policies, grant regulations, and tax filings.

Grants, Donor Restrictions, & Funding Compliance

• Track, classify, and monitor all grants, restricted funds, and donor‑imposed restrictions.
• Ensure timely release of restricted funds in accordance with donor and grantor requirements.
• Prepare accurate grant financial reports and provide required documentation for funders.
• Coordinate grant budgets and reporting with Executive Director, Resource Development, and program staff.
• Maintain proper accounting treatment of grant income, pledges, and construction‑related funding.

Risk Management, Controls, & Compliance

• Maintain and strengthen internal financial controls and accounting procedures.
• Ensure compliance with applicable federal, state, and local regulations.
• Moni…