Accounting Specialist

The Accounting Specialist is responsible for supporting internal day-to-day financial operations and performing accounting transactions by supporting the Chief Operating Officer in office financial recording.

How the Accounting Specialist Position Breaks Down:

Accounts Receivable

• Receive incoming revenue and other receipts, and prepare Daily Income Sheet
• Deposit checks via Remote Deposit Capture
• Scan daily deposits and file in appropriate Development folder
• Upload credit card transactions
• Maintain cash receipts files by date
• Shred incoming checks after 90 days
• Process and post daily cash receipts in accounting software (Fund EZ), including check deposits and credit card payments; verify donation/payment type in fundraising program (Raiser’s Edge)
• Maintain Receivables records
• Perform monthly revenue reconciliation between Fund EZ and Raiser’s Edge by the 3rd workday of the month

Accounts Payable

• File electronic copies in Finance folder under Accounts Payable/Invoices/Due
• Route invoices for proper coding, backup, and approval
• Track and file credit card receipts
• Enter approved invoices in Fund EZ
• Prepare checks and forward to account signer for signature
• Coordinate mailing out checks and appropriate backup
• Update Fund EZ for ACH payments made
• Maintain vendor files, assuring all W-9s are up to date
• Assign account numbers and cost centers for invoices, check requests, and requests for reimbursement
• Secure receipts and other appropriate backup for credit card charges
• Maintain and file paid invoices, check requests, and reimbursements
• Reconciliation and Statement Preparation
• On a monthly basis, reconcile revenue as recorded in Fund EZ with donations entered in Raiser’s Edge
• Update Giving Councils and Giving Circles Fund Balance Statements (monthly basis)
• Update statements and prepare letters to Donor Advised Fund holders (semi-annual basis)
• Communicate and enforce purchasing policies and payment requisition procedures with staff and vendors
• Prepare the monthly reconciliation of all balance sheet accounts
• Assist in the preparation of monthly financial statements

Other Finance & Accounting

• Enter fiscal year operating budget data into Fund EZ
• Reconcile annual grant disbursements by grantee, amount, and fund with Foundant (GMS)
• Assist with annual external audit and periodic audits

Other

• Attend and actively participate in required educational programs and departmental and staff meetings
• Update knowledge by participating in educational opportunities; maintaining networks; participating in professional organizations
• Perform other duties as assigned by supervisor and President/CEO

The salary range is $50, depending on experience and qualifications.

Interested applicants should email a cover letter articulating how their skills and experience meet the responsibilities noted above with a resume to careers.

• Subject line should read:
  Your Name + Accounting Specialist
• No phone calls, please
• CFW seeks to fill this position as soon as possible and will work actively to build a diverse pool of candidates.

Erika Hawthorne published this page in Job Board 3 years ago