Fiscal Administrator

Job Description - FISCAL ADMINISTRATOR (416558)

Job Description

FISCAL ADMINISTRATOR

416558

Description

BID/JOB ANNOUNCEMENT

FISCAL ADMINISTRATOR

Office of Public Safety Administration (OPSA)-Finance

Number of Positions: 1 (Additional vacancies possible pending budget approval)

This position is open to the public and all current city employees covered under the City’s Collective Bargaining Agreement with AMERICAN FEDERATION OF STATE, COUNTY, AND MUNICIPAL EMPLOYEES (AFSCME) – BARGAINING UNIT 1, 3, 4 & 5. Only employees in City job titles in this bargaining unit are eligible to bid.

1. Check the box on your profile titled “Currently employed by the City of Chicago”

2. Enter your employee  (located on your pay stub labeled ‘payee/employee number’)

3. Select your correct bargaining unit

FAILURE TO FOLLOW THESE INSTRUCTIONS WILL RESULT IN A REJECTED BID APPLICATION

Please note, all positions with the City of Chicago close promptly at 11:59 pm C.D.T. Applications for this position will be accepted from October 20, 2026, until 11:59 pm C.D.T. on November 03, 2026. No exceptions will be made.

Under direction, manages and directs the fiscal, budgetary, and accounting functions for OPSA OR functions as a specialist managing complex technical fiscal analysis, planning, and operations for a large City department, and performs related duties as required.

• Develops procedures and establishes financial controls to ensure the proper management of a department's operating funds
• Supervises and participates in compiling expenditure data and analyzing departmental budget appropriation requests
• Prepares revenue estimates and projections and prepares justifications for new positions, equipment, and non-personnel items
• Meets with department managers to discuss new or expanded programs and performs cost/benefit analyses to determine operational efficiencies
• Conducts financial analysis and identifies trends to recommend cost saving processes
• Directs and monitors the preparation of purchase requisitions and the processing of invoices for payment
• Prepares and reviews the accuracy of revenue collection, payroll costs, and/or various financial reports (e.g., capital projects billings, grant program expenditures, overhead and inventory audits)
• Develops work standards for subordinate personnel and conducts performance evaluations
• May supervise subordinate staff engaged in recording financial transactions and maintaining accounting records
• Trains and instructs staff in new or revised payment processing procedures and computerized accounting systems, as required
• Participates in and provides oversight to staff engaged in contract administration activities (e.g., reviews contract proposals, finalizes contracts for submission, monitors contracts compliance)

NOTE
:
The list of essential duties is not intended to be inclusive; there may be other duties that are essential to particular positions within the class.

Location: 3510 S. Michigan Ave, Chicago IL, 60653

Days:
Monday through Friday

Days Off:
Saturday and Sunday

Hours: 9:00 a.m.

- 5:00 p.m.

THIS POSITION IS NOT IN THE CAREER SERVICE

Should the above criteria not be fulfilled, the following options are acceptable:

• Nine (9) years of professional accounting and/or financial management work experience plus 15 semester hours in Accounting or Finance OR
• Graduation from an accredited college or university with an Associate’s degree in Accounting, Finance, or a directly related field with 15 semester hours in Accounting or Finance, plus seven (7) years of professional accounting and/or financial management experience, of which three (3) years are in a supervisory role or fiscal management capacity related to the responsibilities of the position,
  OR

o Graduation from an accredited college or…