Accounts Payable Specialist

The Accounts Payable Specialist is primarily responsible for administering the corporate card program, supporting expense reporting, and processing member reimbursements. The position serves as a key operational contact for employees, members, cardholders, and internal finance partners; provides system and policy guidance; performs reconciliations; resolves exceptions; maintains complete audit-ready documentation; and provides backup support for invoice and payment processing as needed.

• Maintain current and future corporate card programs, including card issuance, account maintenance, card closure or purge requests, transaction monitoring, and cardholder support.
• Review card applications and account changes; coordinate credit-limit changes, unlocks, disputed transactions, and other card-service requests within established authority.
• Audit card transactions for policy compliance, monitor exceptions or potential misuse, and elevate or recommend corrective action when necessary.
• Enter monthly card bills and record payments in Net Suite; reconcile card activity and resolve exceptions between card-provider data, expense reports, and financial records.
• Reconcile month-end card charges not yet submitted through expense reporting and provide supporting information for related accounting accruals.
• Maintain card-program procedures and deliver required training and guidance to cardholders.

• Administer XM user access, including creating, modifying, and removing users and updating approver assignments.
• Train employees and other users on XM expense-reporting requirements and provide ongoing system and process support.
• Reconcile daily XM reports to Net Suite and investigate or resolve identified differences.
• Review member expense reports for compliance with applicable policies, required approvals, attendee support, and reimbursable-expense requirements.
• Enter approved member expense reports as bills in Net Suite and process them through the designated expense workflow, and coordinate with Staff Executives regarding event attendees and reimbursable expenses.
• Create and maintain employee and member account records in Net Suite.

• Provide backup coverage for invoice and payment processing as needed, including reviewing invoices and payment requests for completeness, approvals, coding, vendor information, contractual support, and required documentation.
• When providing coverage, enter and maintain transaction details and supporting records in Net Suite, follow up on missing information, and help ensure complete items proceed through the established payment workflow.
• Assist with payment inquiries and controlled payment activities, including ACH, check, or wire support and coordination of voids, stop payments, or reissues, as assigned.

Other duties, as assigned.

• Working knowledge of corporate card administration, expense reporting, member reimbursements, reconciliations, and related accounts payable controls, with the ability to provide backup invoice and disbursement support.
• Proficiency with Net Suite, XM or comparable ERP and expense-management systems, corporate card platforms, online banking tools, and Microsoft Excel.
• Strong attention to detail, organizational skills, follow-through, and the ability to manage recurring deadlines and changing priorities.
• Ability to interpret and apply policies, identify incomplete or unusual transactions, maintain clear audit trails, and protect confidential financial information.
• Clear, professional written and verbal communication skills with a service-oriented approach to employees, members, vendors, and internal partners.
• Ability to work independently, exercise sound judgment within established authority, and collaborate effectively across Finance and business teams.

• Bachelor’s degree in accounting, finance, business administration, or a related field.
• Two or more years of corporate-card, expense-reporting, reimbursement, accounts payable, disbursement, or closely related finance operations experience.
• Experience using an ERP or financial system and intermediate spreadsheet skills.

Compensation: $50,000-$70,000.

NAR provides comprehensive benefits including health/dental/vision insurance.

NAR is on a hybrid schedule and in the office 3 days a week.

The National Association of…