Residency Program Coordinator

WE ARE INSIGHT

At Insight Hospital and Medical Center
- Chicago, we believe there is a better way to provide quality healthcare while achieving health equity. Our Chicago location looks forward to working closely with our neighbors and residents, to build a full-service community hospital in the Bronzeville area of Chicago; creating a comprehensive plan to increase services and meet community needs. With a growing team that is dedicated to delivering world-class service to everyone we meet, it is our mission to deliver the most compassionate, loving, expert, and impactful care in the world to our patients.

Be a part of the Insight Chicago team that provides PATIENT CARE SECOND TO NONE! If you would like to be a part of our future team, please apply now!

Summary:

The Residency Program Coordinator is a vital role in the GME Department. Under the direction and supervision of the Program Director and the Institutional Residency Manager/Coordinator, the Program Coordinator is responsible for day-to-day administrative support, design, implementation, and academic management of the Residency Program as outlined in the Accreditation Council of Graduate Medical Education (ACGME) Program Requirements. The Residency Program Coordinator functions as a liaison with the GME office, Administration, faculty, ancillary staff, Chief residents, residents, fellows, and students.

Duties and Responsibilities:

1. Coordinates the Residency Program and its Residents to include:

* Attendance to all GMEC (Graduate Medical Education Committee) Meetings and Departmental huddles

* Coordinate the daily operations and logistics for the program.

* Adhere to procedures and systems that ensure orderly and timely workflow.

* Maintain knowledge of current, up-to-date ACGME accreditation and institutional requirements, medical licensure requirements, and immigration policies/procedures.

* Implement and update program databases (ie. ADS and New Innovations).

* Coordinate with Chief Residents to maintain and distribute resident rotation schedules, call schedules, vacation/leave schedules, and meeting schedules.

* Coordinate outside electives which include applications to the hospital(s), malpractice coverage confirmation, and evaluation forms.

* Process resident and faculty professional organization memberships

* Prepare and distributes the yearly and monthly assignment schedules of the residents.

* Distribute, collect, and tabulate all evaluation forms regarding residents, rotations, and faculty and compiles and generate feedback for appropriate follow-up and reporting.

* Maintain confidential resident and fellow files.

* Coordinate lectures, Grand Rounds, etc. including preparing the audio/visual in auditorium or hybrid version for virtual presentations, loading and logging all presentations into New Innovations.

* Arrange BCLS, ACLS, PALS, and ATLS and re-certification training courses.

* Assist with resident registrations and reimbursement for national conferences and travel/hotel accommodations.

* Serve as liaison with other departments and affiliated institutions

* Maintain residency committee meeting minutes and develop reports as requested.

* Prepares check requests, travel authorizations, fund reimbursements, and expense reports. Maintains necessary records for Medical Education and/or Accounting Department Budgetary records.

* Maintain biographical information on all residents and update information on alumni.

* Handle highly confidential material for residency, fellowship, faculty, and institution

2. Maintains ACGME Accreditation and Coordinates all Reporting Requirements to External Agencies/Organizations:

* Compiles and updates the ADS and submits data reports to ACGME, American Board of Internal Medicine (ABIM), American Association of Medical Colleges (AAMC), and other professional organizations as directed by the Program Administrator.

* Compiles and tabulates and reports data for surveys, questionnaires, census reports, accreditation reports, and other forms and documents required by internal and external agencies as directed by the Program Administrator

* Coordinates resident Milestone, CCC, Program Evaluations, and bi-annual reviews.

*…