Graduate Medical Education Program Administrator

## Graduate Medical Education Program Administrator
* Provides administrative leadership and operational oversight for the Radiology Residency Program, Radiology Fellowship Programs, and medical student clerkships and electives.
* Manages the full lifecycle of accredited and non-accredited training programs, including recruitment, onboarding, evaluations, scheduling, orientation, and graduation.
* Coordinates all aspects of the accreditation process, including preparing and maintaining documentation for ACGME, RRC, ADS, CCC, PEC, and institutional requirements.
* Monitors compliance with program and institutional policies, accreditation standards, and regulatory requirements for residents, fellows, and trainees.
* Oversees licensing, credentialing, moonlighting, contracts, and related documentation to ensure compliance and timely renewals.
* Tracks program expenditures, manages trainee reimbursements, and supports budget planning and financial reporting for GME programs.
* Serves as the primary liaison between program leadership, faculty, trainees, institutional offices, and external accrediting bodies.
* Maintains and updates program databases and records; prepares reports and data summaries to support accreditation, recruitment, and program evaluation activities.
* Supports the annual recruitment and Match process, including coordination of applicant communications, interviews, and selection logistics.
* Develops and implements program policies and procedures to ensure operational consistency and compliance with institutional and accreditation standards.
* Provides guidance and support to residents, fellows, and faculty on program policies, evaluations, and professional development.
* Coordinates special events, meetings, and program-related activities such as orientations, retreats, and graduation ceremonies.
* Identifies opportunities for process improvement to enhance program efficiency and trainee experience.
* Participates in day-to-day operations of accredited and non-accredited residency and fellowship training programs and ensures compliance with organizations such as the American Council of Graduate Medical Education (ACGME) and Residency Review Committees (RRC).
* Coordinates and interprets requirements of the training program, including accreditation, duty schedules, evaluation process, resident/fellowship recruitment, Match process, orientation and employees relations.
* Has a moderate/high level of authority in reporting and ensuring compliance with procedures regarding licensing, moonlighting, annual contracts, and initial and re-credentialing of trainees.
* Performs other related duties as assigned to support the department’s educational mission and institutional goals.
* Performs other related work as needed.
* Prior administrative or operational experience working in graduate medical education.
* Experience with GME digital programs such as ERAS, VSAS, or Med Hub.
* Experience with University of Chicago Buy Site, GEMS, and ePayment desirable.
* Experience with technology platforms such as UChicago Box, Microsoft Teams, Canva, Asana, etc.
* Graduate Medical Education Knowledge:
Strong understanding of GME structures, accreditation standards, and regulatory requirements.
* Compliance & Ethical Judgment:
Ability to interpret and apply policies, ensure regulatory compliance, and handle confidential information responsibly.
* Analytical & Organizational

Skills:

Strong ability to manage complex information, prioritize tasks, and coordinate multiple programs simultaneously.
* Financial Literacy:
Competence in tracking budgets, expenditures, and reimbursements.
* Effective Communication:
Clear and professional verbal and written communication skills for interacting with trainees, faculty, and leadership.
* Problem-Solving & Decision-Making:
Ability to anticipate challenges, evaluate options, and make sound decisions independently.
* Technology Proficiency:
Comfortable using GME management systems, data tracking, and reporting tools.
* Collaboration & Interpersonal

Skills:

Works effectively with diverse teams, builds relationships, and fosters a professional learning environment.
* Full-time office environment with regular business hours; occasional evening or weekend work may be required during program events or accreditation cycles.
* Primarily administrative role with frequent interactions with trainees, faculty, and institutional leadership.
* Work involves handling confidential and sensitive information related to trainees and programs.
* Occasional travel may be required for accreditation site visits, conferences, or meetings.
* Moderate physical activity may be required, including moving program materials or equipment, and prolonged periods of computer work.

When applying, the document(s)
** MUST
* * be uploaded via the
** My Experience
** page, in the section titled
** Application Documents
** of the application.

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