HR Administrator - Chicago

WeDrive

U is the leader in transportation solutions, specializing in corporate, university and hospital shuttles for millions of annual passengers. Recognized as a pioneer in mobility, WeDrive

U is a strategic partner to the world’s top brands, with client programs that consistently earn awards for excellence in commuting and sustainability. WeDrive

U operates across the U.S. and is proud to celebrate more than 30 years serving clients. Learn more at

• Process all new hires, rehires, terminations, and employment changes (promotions, transfers, title changes, etc.) in Company HRIS; ensure all data is current and accurate.
• Manage employee personnel records including creating digital personnel files, and responding to requests for employee documents for unemployment, verification, legal, payroll, and other related needs.
• Provide administrative support for employee onboarding including arranging required training, ordering IT equipment, collecting I9 documentation, issuing company “swag,” and acting as liaison between recruiting and the HR team.
• Update internal company documents, systems, and reports including organizational charts, distribution lists, uniform inventory, census data, training and development reports, orientation and onboarding attendees, and other reports and databases as needed.
• Receive, review and respond to requests for information for unemployment notices and employment verification requests from third-party administrator.
• Handle incoming inquiries to HR department via telephone and email, ensuring that internal and external requests are routed and escalated properly to appropriate team members.
• Additional duties and responsibilities may apply.

• Must be extremely detail-oriented with the ability to manipulate data within systems.
• Clear communication skills, both orally and in writing.
• ADP or HRIS experience.
• Strong organizational skills.
• Ability to multi-task and prioritize work demands.
• High level of discretion and confidentiality.
• Must be able to work from the office and be at a desk for extended period of time.
• Additional skills and physical demands may apply.

• Hard Requirements:
  • 1+ years of experience in a human resource, payroll, finance, data entry, or similar administrative role
  • Experience managing high volume of data in various spreadsheets and systems.
  • Intermediate experience using Microsoft Office Suite (Excel, Word, Outlook, PowerPoint)
• Preferred Requirements:
  • Previous experience using database software, Applicant Tracking System (ATS), HR Management
  • Human Resource Information System (HRIS)

WeDrive

U is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Physical Health

• Exceptional Medical, Dental, Vision, and Life Insurance benefits
• Competitive compensation packages
• 401(k) with 4% employer match
• Financial Wellness Tool

Emotional Health

• Employee Assistance Program (EAP)
• PTO for part-time and full-time positions
• Paid holidays
• Pet & Legal Insurance

Personal Development

• On-the-job training and skills development
• Internal transfer opportunities for career growth

Note: Benefits vary by position and location.