Onboarding Specialist

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1. ›2. Onboarding Specialist#4848750 W Bryn Mawr Ave Chicago, IL 60631

United States Post date Tuesday, December 23, 2025

ABOUT POWER:  Power Construction is consistently regarded as one of Chicago's largest and most respected General Contractors according to Crain's Chicago. But beyond that, you can find us on the golf course, competing in beach volleyball or softball in Grant Park, brewing beer, attending neighborhood festivals, giving back to the community, and spending time together during a range of company-sponsored events.

Our culture is one of the reasons we’ve been selected by our employees as a top workplace year after year and it’s reflected in our current 92% employee retention rate.  We are builders. We crave being in the field and share an appetite for innovation. We believe that bringing diverse perspectives together helps foster stronger outcomes. We are driven to wow our clients and business partners, improve our processes, hire the right people, and help them grow.

POSITION SUMMARY:

Power Construction is considered by many to be among Chicago's most respected General Contractors. Our Human  Resources team embodies a high-touch and high-quality caliber of customer service, while prioritizing contemporary and  technology-driven HR functions. We are seeking a highly motivated Onboarding Specialist to assist and support our  growing team. The Onboarding Specialist will play a key role in creating a smooth and positive experience for new hires.  

This position is responsible for coordinating and executing onboarding activities, ensuring accurate HRIS data entry and  reporting, and supporting internal communications related to new employee announcements. The ideal candidate is  highly organized, detail-oriented, and passionate about delivering exceptional onboarding experiences while supporting  broader Human Resources initiatives. This role reports directly to the Human Resources Generalist.

PRIMARY RESPONSIBILITIES:

• Coordinate and manage the new hire onboarding process for all non-union employees from offer letter  acceptance through first day of employment. Serve as the primary point of contact for new hires during  their onboarding journey, providing clear communication and guidance throughout the process.  
• Oversee pre-employment activities, including background checks, testing, paperwork and HRIS system set-up.  
• Plan and facilitate all day-one orientation sessions to ensure a seamless experience and messaging that is  consistent with Power culture. Collaborate with hiring managers, IT, Payroll and Learning & Development  on all matters related to the onboarding process.  
• Provide back-up coverage for Union hiring and onboarding.  
• Responsible for accurate and timely input and maintenance of new hire data into HRIS and Resource  Management Systems. Generate reports as needed.  
• Assist with offer letter drafting and benefit enrollment.  
• Continuously evaluate and improve onboarding materials, tools and processes. Gather feedback from new  hires and managers to optimize the employee experience. Identify and act upon opportunities for  improvement.  
• Support travel administration and tracking for new hires and existing employees.  
• Prepare and distribute monthly company-wide new hire announcements monthly and semi-annual  promotion announcements.  
• Serve as badging back-up for Power's Aviation Group.  
• Assist with the planning and execution of company-sponsored events, including new hire activities, holiday  parties, annual meetings, and summer outings.  
• Uphold the highest level of professionalism and confidentiality in all matters requiring discretion.  
• Perform other job-related tasks and projects as assigned.

POSITION REQUIREMENTS:  
• Bachelor's degree in human resources or a business-related field, or equivalent experience  
• 2 + years of experience in Human Resources, onboarding, recruiting or employee experience roles  
• Strong organizational and project management skills  
• Detail oriented with a focus on delivering high-quality experiences  
• Excellent communication and interpersonal skills  
• Must have a customer…