Payroll Specialist

Alden Management Services, located in Chicago, Illinois is currently in search of a Payroll Specialist to accurately process payroll, ensure compliance with federal, state, and local regulations, maintain confidential payroll records and ensure accurate compensation for our employees.

Key responsibilities include, but are not limited to the following:

• Processing regular payroll cycles (weekly, biweekly, or monthly) accurately, and timely
• Maintaining and updating employee payroll records, including wages, deductions, taxes, and benefits
• Calculating overtime, bonuses, commissions, retroactive pay, and adjustments
• Preparing and filing payroll tax reports and remit payments (e.g., W-2’s, 1095’s, Quarterly Filings, etc.)
• Reconciling payroll reports and general ledger entries
• Responding to employee inquiries regarding payroll-related topics
• Collaborating with Human Resources regarding new hires, terminations, leaves of absence, and benefit changes
• Effectively communicate with our workforce to address payroll-related questions or concerns
• Supporting internal and external audits by providing payroll documentation and reports, as requested
• Maintaining confidentiality of payroll and employee information

At a minimum, candidates will be detail oriented and possess a High School Diploma, or equivalent but an associate or bachelor’s degree in accounting, Finance, or Human Resources is preferred. Ideal candidates will have proven experience as a Payroll Specialist, or related role and a strong working knowledge of payroll processes, tax regulations, and labor laws. Proficiency using Microsoft Excel is required and previous experience using payroll software such as UKG, or WFM is a plus!

Preference will be given to candidates who possess experience processing multi-state payroll and those who have familiarity with HRIS systems. Ideal candidates will posses strong organizational and time-management skills as well as excellent communication and problem-solving abilities.

The Payroll Specialist position is an in-office position and requires the employee to work on-site during standard business hours. Remote or hybrid work is not available for this role. Occasional flexibility in work hours may be required during payroll deadlines, audits, or year-end processing to ensure timely and accurate payroll operations.

GENERAL BENEFITS:

• Paid Holidays

• Paid Sick Time

• Paid Time Off

• Retirement / Pension Plan

• Health Insurance

• Dental Insurance

• Life Insurance

• Vision Insurance