Human Resources Coordinator

Clarity Clinic is an interdisciplinary group private practice of Psychiatrists, Psychiatric Advanced Practice Providers (PAs, NPs), Psychologists, and Therapists. Our mission is to thoughtfully guide the whole person on their journey to find clarity and mental wellness by providing exceptional holistic care. Our staff of Psychiatrists, Advanced Practice Providers and Psychotherapists offer the latest medication, psychological assessment, and therapy treatment as we help guide our patients toward mental wellness and a balanced personal and professional lifestyle.

Our team offers a broad range of specialties, services, and orientations to support and help all people regardless of their place in life. This multidisciplinary approach allows us to provide holistic care in psychiatry, psychotherapy and much more.

Job Title:

Human Resources Coordinator

Position Type:

Full-time

Department:

Human Resources

Reports To:

Director of People

FLSA Status:

Non-Exempt

Hourly Pay Range:

$23.00 - $30.00/hour

In this role, you will:

The Human Resources Coordinator is responsible for supporting the daily execution and delivery of Human Resources core processes and initiatives at Clarity Clinic. This role focuses on onboarding, payroll administration, HRIS and ATS administration, employee records management, and general HR support that contributes to a consistent and positive employee experience across all locations. The HR Coordinator partners closely with the HR and Talent Acquisition teams to ensure accurate data, timely processing, and clear communication with employees and leaders.

Duties and Responsibilities:

Onboarding and Employee Lifecycle

• Coordinate the onboarding and orientation process for all new hires, serving as a primary point of contact for first day details and pre-employment requirements
• Prepare and send offer and onboarding documentation as directed, ensuring completion and proper storage of required forms
• Partner with Talent Acquisition and hiring managers to ensure a smooth handoff from accepted offer to start date
• Assist with employee status changes, transfers, and terminations by processing related paperwork and system updates

Payroll and HRIS Administration

• Support payroll preparation and processing, including data entry of new hires, status changes, terminations, and pay adjustments in the HRIS and payroll systems
• Review timekeeping records for accuracy and coordinate with managers to resolve discrepancies prior to payroll processing
• Maintain payroll and HRIS data integrity, including audits, troubleshooting, and working with internal partners to resolve issues

Employee Records and Compliance

• Maintain electronic and physical employee records in accordance with legal and organizational requirements, including I-9 documentation, licenses, and certifications
• Conduct periodic audits of employee files and system records to ensure compliance and accuracy
• Assist with compliance reporting, such as annual filings, internal audits, and other HR reporting needs

HR Operations and Employee Support

• Respond to employee and manager inquiries related to HR policies, benefits, payroll, and processes, escalating complex issues to HR leadership as appropriate
• Assist with communication of HR programs, policies, and reminders through email, intranet, and other channels
• Support HR projects such as engagement initiatives, benefit open enrollment, policy updates, and training logistics

Recruitment and Talent Acquisition Support

• Post job openings to the ATS and external job boards as requested by Talent Acquisition
• Assist with interview scheduling, candidate travel or virtual logistics, and communication templates
• Help maintain accuracy of candidate and requisition information in the ATS and support recruiting metrics and reporting

Other

• Generate and compile regular and ad hoc HR reports and dashboards to support decision making
• Maintain confidentiality of sensitive employee information at all times
• Perform other related duties as assigned to support the HR team and organizational priorities

Education, Experience, and Certifications

• High School Diploma or equivalent required.
• Bachelor’s degree and/or equivalent years of professional experience…