Human Resources Specialist

Court Name/Organization Illinois Northern District Court

Overview of the Position The Human Resources Department of the U.S. Court of Appeals for the Seventh Circuit and U.S. District Court, Northern District of Illinois, is now accepting applications for a Human Resources Specialist. Consideration is only given to those who apply through the Courts' online applicant tracking system and submit a cover letter, resume and two professional references.

The U.S. Court of Appeals for the Seventh Circuit and the U.S. Northern District Court of Illinois are seeking a qualified Human Resources Specialist for its shared services human resources office located in Chicago, Illinois. The Human Resources Specialist provides a variety of human resources services to each court and reports directly to the Human Resources Officer.

Position Duties and Responsibilities
Duties and responsibilities vary in progression dependent upon the selected candidate’s current knowledge, skills, and abilities. The duties include:

• Assisting with administration of human resources programs and researching/developing personnel procedures for the courts. Maintaining human resources manuals for each court and recommending policy changes as appropriate in adherence to the Guide to Judiciary Policy.
• Participating in all facets of the recruitment process, including but not limited to, preparing vacancy announcements and position descriptions, reviewing applications, scheduling and conducting interviews, performing reference checks, and coordinating/conducting new-hire orientations
• Providing information and guidance to judges, executives, managers, and staff regarding human resources matters, including but not limited to, personnel matters, benefits, and retirement programs
• Processing human resources and payroll actions such as appointments, promotions, separations, terminations, within-grade increases, and changes to employee benefits. Verifying payroll changes and adjustments for accuracy
• Establishing and maintaining a variety of human resources-related files, including individual human resources records, recruitment files, leave records, performance evaluations, standard forms for human resources, and payroll matters. Advising managers and staff on leave administration and tracking matters to ensure compliance with local and national policy and procedures.
• Greeting visitors/callers, answering questions, and receiving/screening/routing mail to appropriate persons/offices while maintaining the confidentiality of all matters
• Assisting in the administration of employee recognition programs and transit subsidy programs
• Monitoring and administering performance management plans for each court by ensuring that performance appraisals are completed as prescribed
• Managing the background check and fingerprinting program for new employees and contractors
• Processing credentials for new employees through the issuance of a Facility Access Card (FAC). Ensuring compliance with FAC guidelines and department procedures while maintaining all FAC related documents.
• Encouraging teamwork and presenting a positive image of the courts
• Performing a variety of other duties as assigned

Completion of a bachelor’s degree from an accredited college or university in a field of academic study closely related to the position, such as Human Resources, Human Services, or Business Administration is required. A successful candidate must have the abilityto apply a body of rules and regulations to complete human resources transactions. Candidates must have the ability to analyze problems and assess the implications of the solutions, the ability to communicate effectively both verbally and in writing and the capacity to employ the knowledge, skills, and abilities…