Sr Analyst - Knowledge Management Job Chicago area,Illinois USA,IT/Tech

Accountabilities

Develop, build, and maintain a centralized knowledge base in SharePoint, ensuring that resources are accurate, accessible, well-organized, and aligned with approved program requirements.
Translate complex policies, procedures, and operational guidance into clear, user-friendly knowledge articles, standard operating procedures, scripts, frequently asked questions (FAQs), job aids, and other performance-support materials.
Establish and maintain document management processes, governance frameworks, content ownership structures, and approval workflows to support consistent documentation practices.
Regularly assess the knowledge base to identify outdated information, content inaccuracies, knowledge gaps, and opportunities for improvement, implementing updates promptly as requirements change.
Implement content lifecycle management practices, including version control, document approvals, periodic reviews, change tracking, and content maintenance.
Collaborate with Operations, Training, Quality, Technology, Implementation, and other program stakeholders to validate documentation, incorporate feedback, and maintain alignment with operational processes.
Design and maintain documentation workflows, standardized templates, and content development procedures that improve efficiency, consistency, and accountability across teams.
Establish clear content ownership and encourage stakeholder contributions to strengthen knowledge sharing, improve documentation quality, and sustain the knowledge management program.
Optimize knowledge base search functionality by maintaining taxonomies, metadata, labels, and subject terminology to help users quickly locate relevant information.
Apply established writing standards, Microsoft style guidelines, and content best practices to ensure documentation is clear, consistent, professional, and easy to understand.
Develop training materials and provide guidance to support knowledge management processes, documentation standards, and effective use of knowledge resources.
Use SharePoint capabilities to manage sites, create and maintain lists, develop or modify workflows, and oversee document management functions.
Support the implementation and continuous improvement of knowledge resources as program policies, systems, processes, and operational requirements evolve.
Ensure that knowledge resources reflect applicable compliance requirements, escalation procedures, and appropriate safeguards for personally identifiable information (PII), protected healthy information (PHI), and other sensitive data.

Requirements

Bachelor's degree and at least five years of relevant professional experience. An advanced degree or professional designation is preferred.
Demonstrated experience in knowledge management, content management, documentation governance, or a related discipline, preferably within a contact center or customer service environment.
Experience developing and maintaining knowledge bases using SharePoint or comparable knowledge management and content management platforms.
Strong understanding of knowledge governance practices, including content lifecycle management, version control, approval workflows, document ownership, periodic reviews, and change management.
Proven ability to assess knowledge resources, identify content gaps and inaccuracies, and use operational data, quality findings, training insights, and user feedback to drive improvements.
Experience designing documentation standards, templates, workflows, taxonomies, metadata structures, and search optimization strategies.
Strong technical proficiency with SharePoint site management, list creation, workflow development or modification, and document management capabilities.
Excellent writing, editing, and content organization skills, with the ability to translate complex policies and procedures into clear, concise, and accessible documentation.
Familiarity with Microsoft writing and style guidelines and the ability to establish consistent documentation standards across teams.
Experience creating training materials and supporting the adoption of knowledge management tools, processes, and best practices.
Demonstrated ability to solve complex problems, exercise sound judgment, take initiative, and develop practical solutions to evolving business requirements.
Strong analytical and organizational skills, with exceptional attention to detail and the ability to manage multiple priorities while maintaining content accuracy and consistency.
Excellent communication…