Project Coordinator

Project Coordinator 2 – Apex Systems

Location:

Chicago, IL

Base pay: $28.00/hr – $36.00/hr

Provide support and coordination for the execution of a Program or Project. Work with a global team and customers to ensure timely project delivery.

• Provide project support to Program and Project manager.
• Gather and create status reports.
• Document risk and issues.
• Monitor and capture feedback from users and document changes for the project backlog.
• Provide customer support to customer base (travel advisors, hotel colleagues, and Sales team).
• Monitor, document, and troubleshoot customer issues.
• Prepare project communications and announcements.
• Create and maintain web content as needed.
• Capture meeting minutes.
• Work with a global team and global customers on project issues.
• Track completion of tasks and follow up as needed to ensure timelines are met.
• Work with 3rd party vendors on project efforts or for the creation of marketing collateral.
• Perform data analysis.
• Prepare and present project status reports to the team, stakeholders, and vendors.
• Independently manage lower complexity projects.
• Create and maintain project schedules.
• Maintain files and information including schedules, status reports, financial data, budgets, project documentation and legal documents.
• Track progress of projects.
• Build working relationships with team members, vendors and other departments involved in the projects.

• Strong understanding of Project Management.
• 3-4 years project management experience assisting/coordinating mid-scale projects.
• Ability to work independently.
• Strong analytical skills.
• Responsive to project adjustments and alterations promptly and efficiently.
• Flexible during times of change.
• Ability to read communication styles of team members and customers from diverse disciplines.
• Strong written and oral communication skills.
• Strong interpersonal skills.
• Research proficiency on project-related issues and products.
• Ability to prioritize and execute tasks in a high‑pressure environment.
• Project Scheduling tool experience such as MSProject (preferred).

Bachelor’s Degree required.

Apex offers medical, dental, vision, life, disability, and other insurance plans, along with an ESPP, 401(k) program with company match, HSA, Support Linc Employee Assistance Program, and a range of professional development resources.

Apex Systems is an equal opportunity employer. We do not discriminate on the basis of race, color, religion, creed, sex, age, sexual orientation, gender identity, national origin, ancestry, citizenship, genetic information, disability, veteran status, or any other protected characteristic. Contact our Employee Services Department at [email protected] for accommodations.