Litigation Support Specialist

A mid-size Chicago law firm seeks a full-time Litigation Support Specialist to coordinate litigation support and docketing needs. The ideal candidate is a self-motivated, detail-oriented professional with strong organizational and multitasking skills. This role requires a solid understanding of the litigation process and the ability to work both independently and collaboratively in a fast-paced environment.

Position Overview:

The Litigation Support Specialist will assist attorneys and staff with case management, deposition coordination, court filings, and trial preparation while ensuring confidentiality and meeting strict deadlines.

Key responsibilities include:

• Managing depositions, hearings, and trial schedules
• Processing court filings and maintaining case records
• Supporting attorneys and paralegals with trial preparation
• Ensuring all litigation documents are organized and accessible

Primary Responsibilities:

• Maintain and update deposition, hearing, and trial schedules in the case management system.
• Coordinate depositions and ensure availability of all necessary parties.
• Serve as the primary point of contact for deposition logistics.
• Organize deposition materials, including exhibits, discovery, and case files.
• Track deposition transcripts and ensure timely delivery.
• Process and manage court filings on electronic docket sites.
• Conduct court database searches at attorneys' or paralegals’ request.
• Assist in trial preparation, including assembling exhibits, witness lists, and trial binders.
• Maintain litigation case files, ensuring easy access to critical documents.
• Provide general administrative and litigation support as needed.

Qualifications:

Required:

• Education:
  
  Bachelor’s degree or equivalent law firm experience.
• Experience:
  
  Minimum 2 years in a law firm setting.
• Technical
  
  Skills:
  
  Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Legal Knowledge:
  Familiarity with court dockets, procedures, and electronic filing websites (e.g., Cook County, St. Clair County, Madison County, McLean County, St. Louis City, St. Louis County).

Key

Skills:

• Strong attention to detail and accuracy.
• Excellent organization and time management.
• Ability to prioritize and manage multiple deadlines in a fast-paced setting.

Preferred:

• Docketing or deposition coordination experience.
• Advanced Microsoft Excel skills.

Key

Competencies:

The Ideal Candidate Will:

• Be highly organized and detail-oriented.
• Manage multiple priorities efficiently.
• Take initiative and solve problems proactively.
• Analyze information to make informed decisions.
• Adapt quickly in a fast-paced, team-driven environment.

Compensation and Benefits Overview: $55,000-$70,000 (DOE). The pay offered for this role may vary based on factors such as job-related knowledge, skills, and experience. Eligible employees may also receive bonus opportunities and other forms of compensation, contributing to a comprehensive total rewards package. Benefits offerings may differ based on location.

• Comprehensive medical insurance plans (PPO, PPO HSA (with an HSA contribution up to $2000), and HMO provided by BCBSIL)
• Dental insurance plans (PPO and HMO provided by Guardian)
• Vision insurance plan (PPO provided by Eye Med)
• Access to a retirement savings plan (We match 100% of the first 3% of salary deferral plus 50% of the next 2% of salary deferral)
• Paid time off (PTO)
• Parental leave
• Commuter benefits
• Short-term and long-term disability coverage
• Accidental death coverage
• Other leave programs

Our firm is proud to be an equal opportunity workplace. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, Military status, or Veteran status.

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