Chicago Office Litigation Legal Assistant

Chicago Office Litigation Legal Assistant

Date Posted:
December 16, 2025

Nicolaides Fink Thorpe Michaelides Sullivan LLP is seeking a Litigation Legal Assistant with four to six years of litigation experience to join our growing Chicago office and become an integral part of the firm's administrative and legal support team. This position performs a wide variety of administrative tasks while demonstrating the ability to exercise good judgment, multi‑task, and meet deadlines. This is not a paralegal role.

Ideal candidates are self‑starters who can work independently and as part of a team, are highly organized, and detail oriented. Proficiency with Microsoft Word, Outlook, Excel, PowerPoint, and Adobe Acrobat is required.

Initially the new hire will work in the office Monday through Friday, but once the tasks and responsibilities are learned a hybrid schedule will be possible: three days in the office and two days remote. Our office is in downtown Chicago.

This is an exceptional opportunity to join a dynamic, stimulating, collaborative, and highly dedicated work environment built on collegiality and respect. The firm provides benefits plans, including medical, dental, vision, life, short‑term and long‑term disability. Employees are also eligible to enroll in the 401(K) Profit‑Sharing Plan, which includes employer contributions.

The anticipated salary range for this position is based on a 35‑hour per week schedule and experience; the hourly rate will be $40‑42/hour, commensurate with experience, with potential for annual performance‑based raises and discretionary bonuses.

• Download digital files and save in the appropriate client matter folders in Net Docs and network drives.
• Coordinate e‑filing in state and federal court, including gathering exhibits, contacting courts for rules, and preparing the Table of Contents and Table of Authorities for briefs.
• Prepare legal documents, including formatting, proofreading, making revisions, and finalizing.
• Save documents in Net Docs.
• Assist with preparing expense reports for attorneys.
• Collaborate with Dallas, Denver, San Diego, San Francisco, Los Angeles, and other firm Legal Assistants to provide support to attorneys across the firm.
• Perform other duties as assigned.

• Ability to work in the office Monday through Friday initially, then move to hybrid schedule (3 days in office, 2 days remote).
• Experience with e‑filing in both state and federal court.
• Strong technology skills and proficiency in Microsoft Office and Adobe Acrobat Pro.
• Ability to communicate clearly and concisely, both verbally and in writing.
• Strong attention to detail and excellent proofreading skills.
• Ability to work well in a team environment.
• Ability to prioritize and manage multiple assignments under time pressure.
• Ability to take initiative and follow through on projects.
• Ability to perform at high levels and successfully adapt to changing priorities and working demands.

• Minimum AA degree;
  Bachelor’s degree desirable.
• Four to six years of recent litigation legal assistant experience.
• Previous experience working in a law firm required.

Qualified candidates are asked to submit a resume and cover letter summarizing your work history at Nicolaides Legal Administrative Assistant Application. No phone calls or agencies, please. Nicolaides Fink Thorpe Michaelides Sullivan LLP is an Equal Opportunity Employer M/F/D/V. We support and encourage workforce diversity. We do not discriminate on the basis of race, color, gender, religion, age, national origin, sexual orientation, or disability in any of our recruitment, hiring, or placement processes.

NOTICE TO LEGAL SEARCH FIRMS:
Nicolaides Fink Thorpe Michaelides Sullivan LLP does not accept applications or resumes from placement or search agencies. Resumes received by agencies will be immediately discarded.