Manager,Development Operations Administration Job Chicago area,Illinois USA,Management

At The Obama Foundation, our mission is to inspire, empower, and connect people to change their world. We seek to build an active democratic culture where people are equipped and motivated to make change in the communities where they live, work, and play. Right here on the South Side of Chicago, we’re building a home for this vision, a global center for change with a range of opportunities - coordinated programming, community outreach events, educational moments, and more - that invite visitors from down the block or across the globe to turn hope into action.

Achieving our ambitious goals starts with an exceptional team built on our Hope to Action Values - Courage, Empathy, Integrity, Accountability, Community, Inclusivity, Pragmatism, Resilience, Imagination, and Hope. A Framework that anyone, anywhere, can use to build trust, activate participation, and expand opportunity in their community.

Purpose of the Role

Reporting directly to the Senior Director of Development Operations, the Manager of Development Operations Administration is a key operational leader responsible for driving the internal business, fiscal, talent, and cultural infrastructure of the Development Operations division. This role ensures that our systems, financial resources, personnel onboarding, and administrative workflows run with absolute precision to support the Foundation’s increasing annual revenue goals and long-term sustainability.

The Manager oversees internal divisional budget management, vendor contracts, procurement workflows, and executive reporting. Additionally, serving as the department’s talent and onboarding lead in partnership with the People Team, this role designs and administers structured onboarding, professional development programs, and team culture initiatives. The Manager directly supervises the Development Operations Analyst, directing agile operational support across the division.

Core Job Responsibilities

Fiscal Management, Procurement & Executive Support

Internal Budget Oversight: Drive the creation, monthly tracking, and formal reconciliation of Development Operations’ internal operating budget, serving as the primary liaison to the Finance department for internal operational expenditures.
Contract & Procurement Management: Manage the end-to-end lifecycle for divisional vendor contracts, statement of work (SOW) processing, purchase orders, and invoice approvals, ensuring compliance with institutional procurement policies.
Executive Reporting Support: Partner closely with the Senior Director of Development Operations to compile, manage, and distribute monthly progress reports, executive dashboards, and performance analytics for Development, Board and Foundation leadership.

Talent Acquisition, Onboarding & Professional Development

Hiring Pipeline Management: Serve as the division’s primary operational lead to the People Team, efficiently coordinating job descriptions, sourcing workflows with talent acquisition, and providing updates on progress to the division.
Onboarding Architecture: Design, organize, and lead a standardized, high-touch departmental onboarding program for all new operations hires, partnering directly with hiring managers to ensure rapid role acclimatization and technical readiness.
Professional Development & Culture: Co-design and administer divisional training modules and professional development opportunities. In particular, supporting the Development team’s group of dispersed Analysts, ensuring cohesion and coordinated oversight of projects and training, as needed. Proactively drive initiatives that foster a collaborative, inclusive, and high-performing team culture.

Pod Leadership & Operations Support

Direct Supervision: Manage, coach, and evaluate the Development…

Manager, Development Operations Administration