Administrative Manager

JOB ANNOUNCEMENT

Education and Training Group

Number of Vacancies: 1

(Additional vacancies possible pending budget approval)

Starting Salary: $91,788.00 annually

* Successful candidates must pass a drug screen and a background investigation. Persons offered employment must pass all pre-employment exams before appointment.

Under direction, the role will be responsible for procurement actions as related to the Chicago Police Department's Education and Training Group, and performs related duties as required.

• Prepares reports on productivity/performance, operating and personnel costs and administrative work operations for management review
• Addresses concerns tied to ETG budget management while coordinating with vendors and adhering to contract specifications and documentation
• Prepares reports and presentations tied to ETG budget and resource allocation
• Manages staff engaged in various administrative and clerical support activities including purchasing, timekeeping and payroll, personnel processing, record keeping, facilities maintenance, voucher processing and accounts payable functions
• Develops and implements administrative work procedures to ensure the efficiency of support functions and office operations
• Prepares budgets and oversees the maintenance of accounting and financial records and prepares various fiscal reports to account for corporate and non-corporate fund expenditures
• Coordinates the preparation of contract specifications and documents for the purchase of equipment, professional services and other goods and supplies
• Coordinates with vendors, consultants and City personnel to facilitate the implementation of new information systems and acquisition of new computer equipment
• Oversees the preparation of operation and special program budgets
• Coordinates work efforts with the Department of Finance on accounts payable functions, authorizing payment to vendors for goods and services received
• Advises management on budgetary requirements and personnel rules, policies and procedures
• Administers personnel programs at the district or departmental level including employment hiring and processing, progressive discipline, and employee relations functions
• Ensures proper maintenance of facilities including provision of needed custodial services and maintenance and storage of records
• Establishes work standards and evaluates staff performance
• Prepares reports on productivity/performance, operating and personnel costs and administrative work operations for management review
• Prepares grant applications for federal and state funding of programs, as required
• Participates in projects to streamline administrative and programmatic procedures to create cost efficiencies

Additional duties may be required for this position.

THIS POSITION IS EXEMPT FROM THE CAREER SERVICE.

• Nine (9) years of budgetary, personnel or office administration experience, of which two (2) years are in a supervisory role related to the responsibilities of this position, OR
• Graduation from an accredited college with an associate's degree in business administration, public administration, or a directly related field, plus seven (7) years of budgetary, personnel or office administration experience, of which two (2) years are in a supervisory role related to the responsibilities of this position, OR
• Graduation from an accredited college or university with a bachelor's degree in business administration, public administration or a directly related field, plus five (5) years of budgetary, personnel or office administration experience, of which two (2) years are in a supervisory role related to the responsibilities of this position, OR
• Graduation from an accredited college or university with a master's degree in business administration, public administration, or a directly related field, plus four (4) years of budgetary, personnel or office administration experience, of which two (2) years are in a supervisory role related to this position.

You must provide your transcripts or diploma at the time of processing, if applicable.

This position requires applicants to complete an interview, which will include both a written exercise and a skills assessment test as part of the interview. The interviewed candidate(s) possessing the qualifications best suited to fulfill the responsibilities of the position, based on the oral interview…