Program Coordinator; Associate Director; Project Planning & Management

Hiring Department:
Pharmacy Information Technology

Location:

Chicago, IL USA

Requisition

FTE: 1

Work Schedule:

Monday - Friday, 9:00AM - 5:00PM

Shift: Days

# of Positions: 1

Workplace Type:
On-Site

Salary Range (commensurate with experience): $70,000. / Annual Salary

UIC is among the nation’s preeminent urban public research universities, a Carnegie RU/VH research institution, and the largest university in Chicago. UIC serves over 34,000 students, comprising one of the most diverse student bodies in the nation and is designated as a Minority Serving Institution (MSI), an Asian American and Native American Pacific Islander Serving Institution (AANAPSI) and a Hispanic Serving Institution (HSI).

Through its 16 colleges, UIC produces nationally and internationally recognized multidisciplinary academic programs in concert with civic, corporate and community partners worldwide, including a full complement of health sciences colleges. By emphasizing cutting-edge and transformational research along with a commitment to the success of all students, UIC embodies the dynamic, vibrant and engaged urban university. Recent “Best Colleges” rankings published by U.S. News & World Report, found UIC climbed up in its rankings among top public schools in the nation and among all national universities.

UIC has nearly 260,000 alumni, and is one of the largest employers in the city of Chicago.

This position is intended to be eligible for benefits. This includes Health, Dental, Vision, Life Insurance, a Retirement Plan, Paid time Off, and Tuition waivers for employees and dependents.

This position directs space planning, oversees daily educational facility operations, and manages highly complex administrative projects for the College of Pharmacy. Working alongside the Chief IT Officer and Senior Associate Dean for Administrative Affairs, the role aligns physical resource management and facility operations with the College's long-range strategic goals. The coordinator ensures a safe, efficient academic environment while managing the complete project life cycle for multi-faceted business efforts, tracking space utilization metrics, and engaging senior leadership on project portfolio performance.

• In coordination with the Pharmacy Chief IT Officer and the Senior Associate Dean for Administrative Affairs, leads physical resource planning and serves as the primary liaison for central campus space surveys, facility audits, and space allocation tracking. Formulates operating policies, space utilization guidelines, and long-term space strategies while participating in long-range administrative goal setting.
• Oversees routine facility operations, including HVAC, custodial services, and groundskeeping. Manages relationships and service-level agreements with contracted vendors, and conducts regular building inspections across classrooms, laboratories, and administrative offices.
• Manages the full life cycle of college-level administrative and minor renovation projects, coordinating resources and schedules to minimize academic disruption. Develops and monitors operational budgets, providing leadership with regular milestone and budget variance reports.
• Ensures full institutional compliance with federal, state, and local building codes, as well as ADA and environmental health standards. Establishes disaster response protocols and initiates emergency preparedness training programs for faculty, staff, and students.
• Analyzes administrative data and maintains metric systems to identify key performance indicators for ongoing improvements in building usage. Creates risk mitigation strategies and formulates complex program schedules.
• Perform other related duties and participate…