Tech and Systems Project Coordinator

Job Description

At this time, Wayfair will not sponsor applicants for this position for the following work visas: F1-OPT, STEM OPT EAD, H-1B, H-1B1, E-3, O-1, J-1, or TN.

Location:

US - Remote

The Global Safety & Security Technology Project Coordinator supports the planning, design, coordination, and execution of physical security technology projects across all physical Wayfair sites. This role partners closely with internal stakeholders, architects, construction teams, vendors, and security integrators to deliver scalable security solutions that support Wayfair's business and operational needs.

The position is responsible for coordinating the security technology scope throughout the project lifecycle, including developing layouts and design documentation as well as supporting procurement, implementation, commissioning, and project closeout. The role also supports hardware lifecycle planning, documentation, and technology standardization initiatives across the Global Safety & Security organization.

We're looking for an organized, technically curious professional who enjoys coordinating complex projects, solving problems, and continuously improving processes. While previous experience with CCTV, access control, or intrusion detection systems is preferred, candidates with strong project coordination, construction, low‑voltage, facilities, engineering support, or technical documentation experience who are eager to develop expertise in physical security technology are encouraged to apply.

• Develop security system layouts, device schedules, redline markups, and supporting documentation for new construction, renovation, and technology lifecycle projects.
• Translate business and operational requirements into practical security system designs while following established company standards and design guidelines.
• Review architectural, electrical, and construction drawings to identify security system requirements and coordinate design integration.
• Assist in developing construction drawings, bills of material (BOMs), scope of work documentation, and equipment specifications.
• Participate in internal and external design reviews, providing recommendations and coordinating updates throughout project development.
• Coordinate with vendors, security integrators, and contractors to ensure project deliverables align with approved designs, schedules, and company standards.

• Support hardware lifecycle planning and replacement initiatives for CCTV, access control, intrusion detection, and supporting infrastructure.
• Maintain equipment standards, design templates, documentation, estimate databases, and typical bills of material to improve consistency and project efficiency.
• Assist with project budgeting, cost estimating, capital planning, and tracking project expenditures against approved budgets.
• Identify opportunities to improve design standards, documentation, workflows, and project delivery processes across the Global Safety & Security program.

• Develop technical knowledge of Wayfair's physical security technologies through training, project experience, and collaboration with senior team members.
• Perform system administration, troubleshooting, training, and technical support activities as business needs require.
• Support system testing, commissioning, acceptance, punch list resolution, and project closeout activities to ensure installations meet operational expectations.
• Contribute to SOPs, training materials, and technical documentation that improve knowledge sharing and operational consistency.
• Provide regular project status updates to…