Part-Time Grants Administrator

Grants Administrator

Director of Mission Advancement

Chicago, Illinois

The Precious Blood Ministry of Reconciliation (PBMR) mission is:
Rooted in the spirituality of the Precious Blood, we restore human dignity through hospitality, hope, and healing.

We work as agents of reconciliation to:

• Build relationships among youth and families impacted by violence and/or conflict,
• Create safe spaces where people can experience radical hospitality, hope, and healing, and
• Promote a restorative approach to conflict and build a sense of community.

For more information, please visit www.pbmr.org.

The Grants Administrator is accountable to the Director of Mission Advancement and is primarily responsible for applying for private and public grants, managing grant-funded projects, coordinating grant renewal activities, submitting reports and facilitating stewardship activities. This position is a part‑time position working twenty‑four (24) hours per week. In addition, this is not an overtime exempt position.

• Coordinate with the Grants Team to ensure proper organization and completeness of grant records including grant applications/agreements, budgets, spending reports, and audit information.
• Manage detailed annual calendar of grant opportunities, submissions, and reports; ensure all deadlines are met in a timely manner.
• Work closely and cross‑functionally with other departments to identify program needs and collect grant report data, ensure grant compliance.
• In coordination with the Director of Mission Advancement helps determine funding priorities for programs to research opportunities to meet those needs.
• Coordinate with finance and program teams to help create budgets and financial reporting.
• Assistant with the management of PBMR’s portfolio of private, corporate and government grantors and prospects; maintain donor records in database, track proposals, touchpoints, and follow‑up actions.
• Responsible for writing, proofing, editing, and submitting well‑written letters of inquiry and proposals to private, corporate and government funders; adhering to LOI and grant application guidelines and industry best practices.
• Ensure grant templates are compelling, current, and updated regularly.

• Highly analytical, detail minded, technically savvy; possesses a broad understanding of strategic goals and keen ability to interpret data.
• Must be able to work both independently and as part of the PBMR team.
• Understanding of grant funding policies and procedures and applicable local, state, and federal regulations.
• Excellent verbal and written communication skills.
• Thorough understanding of effective grant writing techniques.
• Superior organizational and database management skills.
• Excellent project management skills and ability to prioritize work and resources.
• Ability to work with multiple data management systems, including third‑party grant management systems.
• Ability to meet deadlines.
• Ability to interpret financial data and prepare budgets and financial grant reports.
• Ability to be discreet with confidential information that may be needed for some grants, including but not limited to salaries, financials, demographic data, etc.

• Enhancement of funder related communications with readily available reports.
• Identification of new revenue streams for general operating and programming funding.

• Bachelor’s degree required.
• Documented success in proposal writing and grants management.
• Demonstrated skills in budget preparation, communication – verbal and written.
• Knowledge of nonprofit organizational and program development.
• Experience working with vulnerable populations (youth, families, etc.) preferred.