Associate Property Manager

Baum Asset Management (“Baum”) is a commercial real estate management firm with more than 35 years of continuous property management experience. Baum manages all commercial property asset classes — multi-family, retail, industrial, office, and mixed-use — across Chicagoland and the greater Midwest.

We are a technology-forward company. We have designed our asset and property management systems from the ground up to take advantage of best-practice solutions across the asset management spectrum, and we actively deploy AI and modern collaboration tools in our day-to-day operations. By pairing exceptional human capital with industry-leading technology, Baum approaches asset management from an owner’s perspective to maximize property value.

Baum Asset Management is owned by Baum Realty Group, a Chicago-based commercial real estate firm.

We are seeking an associate property manager. You will be responsible for overseeing and directing operations at properties, including multi-family, retail, industrial, and office buildings, with the support of the VP of Property Management. You will manage the day-to-day needs of these properties, including coordinating maintenance and custodial tasks, while interacting with tenants to collect and process rental payments, maintain lease agreements, show spaces to potential lessees, and enter into new leases with tenants.

You may also need to assist in showing the property to new vendors and contractors, turning over spaces to new tenants, and terminating tenants.

You need a high level of organization and the ability to resolve multiple simultaneous client service questions successfully. Communication is key – you will be the point of contact for tenants and building owners, as this manager role would oversee several buildings at varying locations.

Property managers are often the go-to contact for tenants and potential tenants. They may be responsible for executing lease documents, updating leases before they expire, and sometimes showing available spaces to businesses seeking commercial space. They also enforce the lease clauses, including rent steps, escalation requirements, maintenance requirements for both landlord and tenant, exclusive clauses, kick-out clauses, insurance, co-tenancy requirements, etc.

The Property Manager will report any questions relating to this task to the VP of Property Management.

Property managers are also responsible for working with third-party service providers to repair and maintain crucial building systems like HVAC, plumbing, and electrical. For any sites where internal Baum maintenance handles duties for a site, the manager must be sure to bill all activities to the property per the management agreement weekly at a minimum to ensure accurate payable and cashflow depiction for Ownership and accounting.

In this role, you will negotiate and prepare contracts for long-term maintenance activities and individual projects and often supervise maintenance projects to ensure they are completed according to expectations. You will solicit bids from multiple contractors for projects like repaving parking lots, roof replacement, etc. You will also serve as the point of contact to ensure that vendors are correctly paid, and that Management has proper insurance and W-9s from each vendor.

You will also ensure all reporting is saved to send at year-end for 1099 procedures.

You will prepare advertisements and other marketing materials for apartment rentals as necessary. You will be the first line of defense and respond to all tenant complaints, including repair requests and disputes concerning other tenants. You will…