Executive Officer

Duration of contract: 12 months with possible extension

Work model: Hybrid – combines work in the office and remote work

Line Manager:
Country Representative USA

Monthly Gross Salary:2,900 – 3,400 USD

People in Need (PIN) is a Czech-based international non-governmental organization (NGO) that has been providing humanitarian and development assistance worldwide since 1992. Today, PIN operates in more than 40 countries, responding to humanitarian crises and supporting long-term development through programmes in education, human rights, climate resilience, and social inclusion. As one of the largest organizations of its kind in Central and Eastern Europe, PIN works across Asia, Africa, the Middle East, and Eastern Europe to support vulnerable communities, strengthen civil society, and promote democratic values and human dignity.

The Executive Officer is a key member of the organization, combining responsibility for day-to-day financial and operational administration with high-level executive support and organizational coordination. The role includes independent responsibility for operations, hands‑on accounting, financial reporting, compliance coordination, governance administration, and support for donor and partner engagement.
The Executive Officer will help translate organizational priorities into timely action, maintain reliable financial records, and ensure that reporting and compliance requirements are kept on track. The role works closely with senior leadership, PIN finance and support teams, and external accounting and legal advisers, seeking specialist guidance where needed.
This is a hands‑on role within a dynamic and evolving environment. Some days will focus on preparing meeting briefs and governance materials, coordinating events, supporting communication and engagement with donors and partners, researching prospective funding opportunities, maintaining stakeholder engagement pipelines, or managing travel and other organizational priorities. Other days will involve accounting, budget monitoring reports, compliance checks, financial reporting, or audit preparation.

The successful candidate must be comfortable moving between detailed financial and administrative work and higher-level coordination, while maintaining accuracy and confidentiality, exercising sound judgment, and proactively identifying what needs to happen next.

Finance and Administration

• Manage day-to-day financial, accounting, and reporting processes, coordinating with PIN finance colleagues and external advisers as needed.
• Maintain accurate, timely and complete accounting records, verifying supporting documentation, and resolving discrepancies as they arise.
• Prepare regular budget monitoring reports, comparing actual income and expenditure against approved budgets, and highlighting significant variances.
• Coordinate tax and regulatory filings and payments, working with external advisers and authorized signatories to ensure timely, compliant submission.
• Oversee compliance of financial transactions and documentation with internal procedures and applicable donor requirements, following up on identified issues.
• Serve as the main point of contact for internal and external audits, coordinating supporting documentation and tracking follow‑up actions.
• Maintain an organized and up‑to‑date archive of financial and compliance records.
• Support the development and implementation of organizational policies and procedures in coordination with senior leadership and relevant advisers.
• Provide day‑to‑day office administration and support recruitment and other human resources processes.

Executive and Strategic Coordination

• Manage senior leadership priorities and calendars, including deadlines, internal and external…