Entertainment​/Sports Hotel Coordinator

Entertainment/Sports Sales Coordinator provides essential support to the hotel's Entertainment and Sports Division. This position helps coordinate logistics for artists, production teams, and sports clients to ensure a smooth experience. The ideal candidate is detail-oriented, professional, and committed to excellent service.

• Venue Event Sales Manager
• Area Entertainment & Sports Sales Manager/Director for Hotels

• Advance entertainment, production, television, and sports clients prior to arrival
• Prepare and process sales-related documents, including proposals, contracts, banquet event orders, and resumes
• Support Entertainment & Sports Sales Manager with administrative tasks (e.g., filing, sending emails, copying, and data entry)
• Enter, retrieve, reconcile, and verify information such as commissions, leads, and third-party details in hotel software systems
• Gather and assemble materials for meetings, presentations, and client information packages
• Track and update client information, event details, and booking records

• Serve as a primary point of contact for clients, responding promptly to calls and emails
• Collaborate with key hotel departments (Front Desk, Housekeeping, Banquets, Restaurant, and Sales) to ensure client needs are met
• Maintain professionalism and confidentiality in all client interactions
• May have to represent the company professionally during client events, concerts, and games—with Sales Manager
• Assist in coordinating logistics for entertainment and sports events, including guest room blocks, production needs, and special requests

• 1-3 years of experience in hotel sales, event coordination, or entertainment industry support preferred
• Demonstrated organizational and multitasking skills with high attention to detail
• Excellent communication skills—verbal, written, and administrative
• Positive, resourceful, and solutions-oriented attitude
• Strong computer skills:
  Microsoft Office (Outlook, Word, Excel, PowerPoint);
  Adobe Creative Suite a plus
• Ability to work independently and as part of a team
• Must be 21 years or older
• Ability to speak, read, and write fluent English; additional languages are a plus
• Professional presentation and interpersonal skills
• Mathematical and problem-solving abilities
• Valid driver's license required
• Reliable transportation to and from work and event locations
• Ability to travel, including occasional overnight trips
• Flexibility to work evenings, weekends, and holidays as required
• Ability to stand, bend, and move throughout the facility; lift or carry up to 25 lbs

• Professional, polished, and confident communicator
• Passionate about hospitality, entertainment, and creating exceptional experiences
• Self-motivated, dependable, and committed to team success
• Adaptable in fast-paced, high-energy environments

• Entry level

• Part-time

• Administrative
• Industries: IT Services and IT Consulting